Office Manager at Nicole Sinclair Consulting

DESCRIPTION

Office managers essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff.

Responsibilities

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Organizing and managing schedules and calendars for staff, managers, and senior-level officers
• Manage office budget
• Identify opportunities for process and office management improvements, and design and implement new systems
• Develop office policies and procedures, and ensure they are implemented appropriately
• Receiving and processing communication channels, including email, phone, and physical mail
• Assisting human resources department with payroll and personnel databases
• Conferring with the accounting department to help make payments, process incoming invoices, and verify receipts
• Ensure functionality of necessary office equipment, and requisition new equipment and supplies as needed
• Creating reports and memos for managers and senior-level officers as needed
• Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
• Attend meetings and record notes and messages for managers and senior-level officers

Competency/Skill/Requirements

• Bachelor's degree in business administration or business management is advantageous.
• At least 2 years’ experience working in an office environment.
• Proficiency in all Microsoft Office applications.
• Working knowledge of business management.
• The ability to multitask.
• Excellent organizational skills.
• Effective communication skills.
• Exceptional customer service skills