Office Manager at LexTorah

Job Summary 

• Lextorah is seeking a highly organised, proactive, and experienced Office Manager to oversee daily office operations, staff coordination, and accountability across the organisation.
• The ideal candidate must possess a strong background in Human Resources and Business Development, with the ability to manage internal operations while also supporting organisational growth and performance.
• This role requires someone who can ensure operational efficiency, enforce structure and accountability within teams, support staff management processes, and contribute to business growth initiatives and partnerships.

Key Responsibilities
Office Administration & Operations:

• Oversee the day-to-day operations of the office to ensure smooth workflow and efficiency.
• Ensure all departments and staff operate in line with organisational processes and standards.
• Supervise administrative activities and ensure proper coordination across teams.
• Monitor office resource usage and ensure adequate availability of operational supplies.
• Ensure proper documentation, record keeping, and filing systems are maintained.

Staff Coordination & Accountability:

• Coordinate staff schedules, attendance, and daily operational activities.
• Monitor staff performance, responsiveness, and general accountability.
• Ensure assigned tasks are completed within expected timelines.
• Follow up with staff on deliverables and operational responsibilities.
• Escalate performance or disciplinary concerns where necessary.
• Promote professionalism, structure, and operational discipline within the workplace.

Human Resources Functions:

• Support recruitment, onboarding, and staff orientation processes.
• Assist in implementing HR policies, procedures, and workplace standards.
• Maintain employee records and administrative HR documentation.
• Support staff welfare, communication, and engagement initiatives.
• Assist management in handling workplace concerns and staff-related matters.
• Ensure compliance with organisational policies and reporting structures.

Business Development & Growth Support:

• Support initiatives aimed at increasing organisational visibility and growth.
• Identify and follow up on partnership and business opportunities.
• Assist in maintaining relationships with clients, partners, and external stakeholders.
• Support the promotion of Lextorah’s services and programs where required.
• Contribute ideas and strategies that support operational growth and sustainability.

Reporting & Process Management:

• Prepare operational and staff performance reports where required.
• Identify operational gaps and recommend improvements.
• Ensure communication and workflow between departments remain efficient and effective.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, Management, or a related field.
• 3–5 years of experience in office administration, HR, operations, or management roles.
• Strong background or experience in Human Resources and Business Development.
• Excellent organisational and leadership skills.
• Strong communication and interpersonal abilities.
• Ability to manage multiple responsibilities and teams effectively.
• Proficiency in Microsoft Office, Google Workspace, and administrative tools.
• Must live within Yaba and its immediate environs
• Must be willing to work Monday to Saturday

Preferred Qualities:

• Strong sense of structure, accountability, and professionalism.
• Ability to take initiative and solve problems proactively.
• Strong people management and coordination skills.
• Ability to work in a fast-paced and evolving environment.
• Experience working within an education, training, or service-based organisation is an advantage.

Key Performance Expectations:

• Improved operational efficiency and staff coordination.
• Increased accountability and follow-through across teams.
• Effective implementation of HR and administrative processes.
• Contribution to organisational growth and partnership development.
• Smooth day-to-day running of office operations.