Office Maintenance Assistant at International Organization for Migration - IOM

Job Description

• Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
• For the purpose of this vacancy, internal candidates are considered first-tier candidates.
• The incumbent will be responsible for handling office maintenance and repair work of IOM Lagos and Medical Health Assessment Centre (MHAC) Lagos

Responsibilities

• Assist in the coordination of maintenance and repair works related of IOM Lagos and Medical Health Assessment Centres (MHAC) Lagos in related to office electrical, plumbing, basic generator and inverter system works, Air Conditions (ACs), basic carpentry works, and general office furniture and fixture repair works. 
• Undertake standard maintenance and repair activities within incumbent’s professional capacity and advise when professional service providers are needed. 
• Conduct daily checks for electrical system appliances, plumbing and general office facility fixtures; and address any noted issues. 
• Routine Follow up of all maintenance and repair requests and maintain status completion record
• Maintain stock record of all basic electrical, plumbing, and other maintenance/repair supplies, regularly inspect and verify stock level. 
• Raise Purchase Request for any materials and supplies needed to support the maintenance and repair work, especially when the stock level reaches the minimum level. 
• Ensure all maintenance and repair tools/equipment are properly and securely stored; and keep workshop and storages clean and tidy.
• Conduct daily monitoring the electricity meter reading, generators’ diesel and water tanks supply level.
• Attend emergency maintenance call or request when needed. 
• Perform other related duties as may be required

Qualifications
Education

• High school diploma with three years of relevant experience; or, Diploma or related fields from an accredited institution with one year of relevant professional experience

Experience

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; 
• Attention to detail, ability to organize paperwork in a methodical way; 
• Discreet, details and clients-oriented, patient and willingness to learn new things; and, 
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

Skills:

• Electrical skill
• Plumbing skill
• Basic carpentry and masonry skill 
• Basic mechanical skill

Languages:

• Fluency in English 
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.