Office Facility/Admin & I.T Infrastructure Manager at Biswal Limited

Job Description

• The Office Facility/Admin & I.T Infrastructure Manager will be responsible for the maintenance and upkeep of the company’s buildings & facilities including buildings functionalities, I.T & communication infrastructure, ensuring that they meet legal, health and safety requirement as well as enterprise administrative duties to support the company. The Office facility/admin & I.T infrastructure manager will provide corporate leadership in management of all office facilities, admin duties & assets and I.T infrastructure owned by Biswal to contribute to achieving Biswal’s growth strategy
• Daily management of office facility/admin & I.T departments operations and advising the company on measures to improve the efficiency and cost-effectiveness of its various facilities and workspaces in line with business objectives.
• Development and implementation of office facility/admin department maintenance plan and ensuring that company’s facilities are well-maintained and conducting proactive maintenance
• Negotiate, finalize, and contract management of all facility/property acquisitions such as rentals, leases, purchases in line with company’s strategy and best industry practice/Overseeing renovations, refurbishments and building projects being executed by the company
• Conduct regular testing and inspections of company’s facilities to ensure optimal working functionalities of such facilities and workspaces for use by company’s staff and management.
• Liaise with all relevant stakeholders to ensure all staff are equipped with necessary PPE, work tools and assets to discharge their duties professionally in a safe and secure manner
• Develop and implement strategies to ensure highly functional communication & connectivity architecture and IT infrastructure to meet internal & external demands of the company
• Ensure robust industry standard cybersecurity measures and prevention of company’s data and asset from cyber intrusion, identify theft and other negative cyber activities
• Oversight functions over I.T department in the performance of repair and maintenance of work tools such as phones, laptop etc as well as other IT infrastructure
• Advise on industry’s best practices which meets company’s requirement for I.T infrastructure in line with company’s strategic objectives.
• Engage competent vendors in the procurement of good and services which meets and exceed company’s requirement.
• Manage vendors and contractors engaged by the departments to ensure effective service delivery and smooth operations; monitor performance to ensure delivery in line with agreements
• Engage and partner with competent and resourceful vendors to provide required outsource services to the company to optimize performance at minimal cost.
• Manage the office facility/admin & I.T department, activities, and personnel

Job Requirements

• Bachelor’s degree in facility management, engineering, business management, social sciences, or a related discipline
• Relevant postgraduate and or professional qualification would be added advantage
• Must possess a minimum of 7-10 years’ work experience in facility management, admin services or IT infrastructure support and operations
• Minimum of 5 years managerial experience
• Sound knowledge of facility management, administrative & enterprise support services, IT and procedures used in maintenance and reliability activities
• Good negotiation, procurement & persuasive skills
• Competent writing and communication skills – including the ability to communicate technical information
• Must always a good team player as well as able to motivate and influence the team members to ensure their full co-operation
• Well acquainted with facility management & IT infrastructure
• Strong computer skills required