Office Coordinator / Front Desk Officer at West Africa Vocational Education (WAVE)

Job Description:

Our client, a dynamic organization located in Ogba, Lagos, is seeking to hire a highly organized and experienced Office Coordinator / Front Desk Officer to provide comprehensive administrative and front desk support. This is a key role in ensuring smooth day-to-day office operations and delivering exceptional service to both internal teams and external guests. The ideal candidate will be proactive, detail-oriented, and a strong communicator, with the ability to juggle multiple priorities in a fast-paced environment.

Salary: ₦120,000 – ₦180,000
Working Terms: Full-time, On-site (Monday – Friday)

RESPONSIBILITIES

Executive Support

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and submit expense reports and track project timelines.
• Take and transcribe management meeting minutes.
• Assist with project coordination and progress tracking.
• Draft, edit, and manage official documents, reports, and presentations.
• Handle confidential information with utmost discretion.
• Serve as the first point of contact for visitors, ensuring a warm and professional welcome.
• Answer, screen, and direct calls, emails, and enquiries appropriately.
• Manage visitor logs and provide support to all guests and staff.
• Maintain cleanliness and organization of the reception and front office area.
• Handle incoming and outgoing mail, couriers, and deliveries.
• Assist in scheduling appointments and coordinating meetings.
• Maintain and update filing systems (both digital and physical), contact lists, and databases.
• Manage office supply inventory and equipment, ensuring availability and proper maintenance.
• Coordinate internal office events and team activities.
• Assist with general bookkeeping tasks and other ad-hoc administrative duties as required.

REQUIREMENTS

• Minimum of 3–5 years’ experience in a similar administrative or office coordination role.
• Excellent verbal and written communication skills.
• High proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and virtual communication tools (Teams, Zoom).
• Outstanding organizational, multitasking, and time-management sk ills.
• Ability to take initiative, work independently, and collaboratively as part of a team.
• Strong attention to detail and a proactive, problem-solving mindset.
• Calm, courteous, and professional demeanor, especially under pressure.
• Familiarity with office equipment (printers, scanners, fax machines, etc.).

QUALIFICATIONS & EDUCATION

Minimum of a BA/BSc Degree or HND in Business Administration, Office Management, or related field.