Office Assistant at Sigma Consult

Summary

• The Ideal candidate will be responsible for managing general office duties to ensure company processes run smoothly
• Assists with director duties and corresponds with clients, customers, and vendors.

Job Duties

• Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls
• Interacts with clients, visitors, and vendors
• Sorts and distributes incoming mail
• Arranges meetings by reserving rooms and managing refreshments
• Types correspondence, meeting notes, and forms among other documents
• Photocopies, scans, and files appropriate documents
• Edits documents for accuracy
• Maintains accurate records and enters data
• Assists with organising events when necessary
• Conducts research and compiles data
• Signs for delivered packages and distributes them to the appropriate recipient
• Interacts with directors when necessary
• Assists in setting up new client accounts
• Maintains financial database records
• Covers reception upon occasion
• Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
• Answers customer questions and confirms customer orders
• Engages in educational opportunities as needed
• Performs additional duties when required, including drafting brochures and organising the filing system.

Skills and Qualifications

• Previous Experience in a Related Field Preferred; Self-Driven; Excellent Customer Care Skills;
• Exceptional Communication Skills;
• Ability to Maintain a Strict Level of Confidence;
• Proficiency in Microsoft Office Programs;
• Attention to Detail;
• Professional Appearance;
• Excellent Typing Skills;
• Strong Problem Solving Skills; Excellent Organisational Skills; Highly Motivated and Ability to Prioritize Efficiently;
• Ability to Work Alone or As Part of a Team;
• Enthusiastic and Reliable;
• Knowledge of Basic Office Management Procedures; Reliable.