Office Assistant at Panagora Group

Job Opening ID: 520
Project / Activity: USAID / Nigeria Monitoring, Evaluation and Learning
Industry: USAID

Job Description

• We seek an experienced office assistant for an anticipated USAID/Nigeria Monitoring, Evaluation, and Learning activity.
• This is a long-term position based in Abuja, Nigeria expected to start in Spring 2021.

Duties and Responsibilities

• Support the Senior Operations and HR Manager in office operations and administration tasks according to Panagora Group policies and procedures, local laws, and USAID regulations.
• Assist the Senior Operations & HR Manager in procurement actions, including sending quote requests, conducting price negotiations, documentation of the process, and finalizing agreements after the selection has been made.
• Act as point-person for suppliers and service providers, working closely with the finance team to ensure invoices are approved and paid correctly and timely.
• Assist in preparations and logistics for events, workshops, travel for the MEL activity, in accordance with Panagora Group policies and procedures and USAID regulations.
• Manage general office communications and reception.
• Maintain accurate and detailed office and inventory file records and documents, according to Panagora Group policies and procedures.
• Other duties as assigned by the Senior Operations & HR Manager or the Chief of Party.

Requirements

• Associate or Vocational degree in Administration or equivalent qualification.  
• Minimum three years of experience in office administration.   
• Demonstrated knowledge of MS Word, Outlook, PowerPoint, and Excel.
• Knowledge of regulatory, contractual, and legal compliance requirements associated with USAID funding a plus.
• Excellent interpersonal, verbal and written communication, and organizational skills.
• Clear attention to detail, ability to meet deadlines, multi-task and adapt to frequently changing priorities.
• Must be a legal resident of Nigeria.
• Moderate English oral and written communication skills.