Office Assistant at Jules Construction

Summary 

• We need a professional who oversees clerical tasks, such as sorting and sending mail.
• They keep an inventory of office supplies and order new materials as needed to ensure that the workplace is neat and clean for visitors or clients.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues.

Requirements and skills

• Interested candidates should possess an NCE, OND, HND, or Bachelor's Degree
• Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
• Knowledge of “back-office” computersystems (ERP software)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills.