Office Administrator at Owens and Xley

Location : Victoria Island

Salary: N100,000
Job Summary    
In this role, you will be responsible for performing clerical and administrative tasks. You will ensure that all office administrative functions are coordinated to achieve a high level of productivity within the company.

Key Responsibilities

• Coordinate activities throughout the company to ensure efficiency and    compliance with company policy.
• Supervise members of the administrative staff, and equally divide   responsibilities to improve performance.
• Oversee telephone services, email correspondence, and mail distribution.
• Maintain general office files, including job files, vendor files, and other files    related to the Company’s operations.
• Manage reception area and look after visitors.
• Answer phone calls and transfer them as necessary.
• Draft, format, and print relevant documents.
• Maintain stock lists and order office supplies as needed.
• Manages staff expense requests.
• Interact with team leads and carry out their requests.
• Create agendas and take meeting notes.
• Oversee the maintenance of office facilities, and equipment
• Supervise janitor and cleanliness of office space.
• Arrange both internal and external events
• Perform other related duties as assigned.

PERSON SPECIFICATION
Academic Qualifications.    
BSc. / HND  in business administration or a related field

Experience    
At least 1-3 years’ experience as an office administrator
Competency and Skill Requirements    

• Technical Skills
• Proficient computer skills
• Excellent knowledge of MS Office and other office management tools and applications
• Familiarity with office management procedures and basic accounting principles   used in the office  
• Basic understanding of how to operate standard business equipment.

 Soft Skills

• Excellent time management, and organizational skills
• Excellent communication skills (oral and written)
• Excellent networking and interpersonal skills
• Ability to handle confidential information
• Ability to work well with management and staff at all levels.
• Attitude    
• Must have the ability to manage multiple tasks efficiently without errors.