Office Administrator at MBO Capital Management Company

JOB DUTIES & RESPONSIBILITIES  

• Welcome visitors and direct them to the relevant office/personnel. 
• Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations. 
• Coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. 
• Perform bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. 
• Maintain general office files, including job files, vendor files, and other files related to the company’s operations. 
• Purchase office supplies, equipment, and furniture. 
• Perform other relevant duties when needed. 
• Coordinate maintenance and repairs for office equipment and facilities.
• Implement and maintain office policies and procedures.
• Communicate effectively with team members to relay important information.
• Coordinate travel arrangements and accommodations for staff when necessary.
• Process and reconcile financial documents and transactions while working closely with the finance department to ensure accuracy and compliance.

COMPETENCIES REQUIREMENTS   

• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, etc). 
• Comfortable handling confidential information. 
• Multi-tasking and time-management skills, with the ability to prioritize tasks. 
• Good organizational skills. 
• Excellent written and verbal communication. 
• Exceptional interpersonal skills.