Office Administrator (Manufacturing) at Nicole Sinclair Consulting

Description

Our client, a Fabrication Manufacturer is looking to hire an office administrator to ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff

Responsibilities

• Receiving Guests
• Ensuring effective running of the facilities
• organizing meetings and managing databases
• booking transport and accommodation
• organizing company events or conferences
• ordering stationery, furniture, and material
• dealing with correspondence, complaints, and queries
• preparing letters, presentations, and reports
• supervising and monitoring the work of administrative staff
• managing office budgets
• liaising with staff, suppliers, and clients
• implementing and maintaining procedures/office administrative systems
• delegating tasks to junior employees
• organizing induction programs for new employees
• ensuring that health and safety policies are up to date
• attending meetings with senior management
• Assisting the organization’s HR functions such as recruitment, conducting interviews, scheduling, keeping personnel records up to date, arranging interviews, and other functions.

Competency/Skill/Requirements

• Bachelor’s degree in Business Administration, or related field required.
• A minimum of three years of human resource management experience is preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.