NYSC Front-desk & Admin Intern at Structured Resource Business Limited

Job description

• Greet and direct all visitors, including vendors, clients’ job candidates and customers.
• Manage and inspect the office building.
• Receive and screen all incoming calls.
• Maintenance of project files, documents, correspondence, and communications.
• Maintenance of staff attendance and punctuality.
• Documentation control.
• Make provision for and take stock count of office supplies and replacement supplies.
• Handle special Administrative projects, as well as overflow work from department such as word processing, data entry and internet research tasks.
• Ensure completion of paperwork, sign-in and security procedures.
• Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.
• Adhere to stated policies and procedures relating to health and safety and equality management. o Handle repairs and maintenance of office facilities and equipment.
• Observe, rectify, and keep records of office repairs and maintenance.
• Obtain quotes, negotiate pricing with artisans for repairs, supplies and all maintenance jobs.
• Take notes, prepare, and report minutes of meetings to management and staff.
• Drafting of internal memos when required.
• Receive letters, packages, etc. and distribute them to the appropriate designation.
• Assist with preparation of monthly/annual admin budget to Finance/accounts team and follow up with payments.
• Manage and disburse petty cash upon request.
• Manage records of all utility bills, vendor information and payment information.
• Monitoring and maintaining of all company vehicles, car insurance policies, road taxes, licenses, and other vehicle documents.
• Notify finance of all bills due for payments.
• Supervise office assistants, security personnel and drivers and ensure they carry out their duties.
• Perform other tasks assigned by the management.

Requirements

• Must be a Corp Member who recently left the NYSC Camp. 
• Bachelor’s degree with a minimum of 1 year of experience in secretarial, administrative, and front desk duties.
• Strong technical and organizational skills, in addition to excellent written and verbal communication skills, in a professional environment.
• Ability to prioritize tasks and handle numerous assignments simultaneously
• Proficient in Microsoft Office applications (Excel, Word, Outlook, and PowerPoint).
• Strong organizational and time management skills.
• This role is fully Onsite at Ikoyi, Lagos. Only candidates who live within proximity will be selected.

Pay: ₦90,000.00 per month