Ministry Administrator at Stresert Services Limited

Reports To: Executive Assistant to the Servant Leader

The Ministry Administrator plays a pivotal role in overseeing the daily operations of the ministry’s activities. You will work closely with staff, members, and ministry leaders to ensure that the ministry functions smoothly, efficiently, and in alignment with its mission and vision. You must be organised, detail-oriented, and passionate about supporting ministry efforts and contributing to a positive, inclusive church environment.

Key Responsibilities:

Administrative Support:

• Provide general administrative support to the ministry leadership, including scheduling meetings, managing calendars, and coordinating appointments.
• Organise and maintain ministry records, documents, and files (both digital and physical) ensuring confidentiality and proper documentation practices.
• Assist in the preparation of ministry-related correspondence, newsletters, and communication materials.
• Manage office supplies and ensure that the ministry has necessary resources for its activities.
• Manage the Servant Leaders’s book inventory, ensuring meticulous records are kept of sales, stock and distribution

Event Planning and Coordination:

• Coordinate ministry events, meetings, and outreach activities, including volunteer coordination, logistics, and ensuring all details are covered.
• Prepare event agendas, participant materials, and manage event registrations.
• Ensure that all events and programs run smoothly and that the necessary resources are available.

Volunteer Coordination:

• Serve as the primary point of contact for volunteers, ensuring proper communication between ministry leadership and volunteers.
• Supporting the ministry leadership in overseeing the volunteers, inclusive of payment of volunteer stipends
• Help schedule, and coordinate volunteer teams for ministry programs and church activities.
• Foster positive relationships with volunteers and provide support as needed.

Communication:

• Maintain clear communication between Executive Assistant, ministry leaders, volunteers, and the church congregation.
• Work closely with the communications team by contributing to social media campaigns and providing all required information needed within a timely manner.
• Distribute ministry-related communications (e.g., bulletins, announcements, emails, text messages) to the congregation.

Financial Management Support:

• Track the ministry expenses, prepare budgets, process invoices and generate monthly financial reports.
• Work closely with the finance and internal audit team to ensure that all financial records are accurately maintained.
• Ensure financial documentation is organised and submitted in a timely manner.

General Office Management:

• Answer phone calls, respond to emails, and provide general office support to staff, ministry members, and guests.
• Greet visitors and provide information about the ministry and its programs.
• Ensure the office is organised and well-maintained.

Qualifications:

• A minimum of HND or BSc holder in Public/Business Administration, or any other relevant discipline.
• Proven experience in office administration or church ministry-related roles (preferred).
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• High attention to detail and ability to maintain accuracy in all tasks.
• Proficiency in Microsoft Office Suite
• Ability to work independently, take initiative, and solve problems as they arise.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• A strong understanding of the ministry’s values, mission, and vision, with a heart for serving the congregation and community.
• Flexible, adaptable, and able to work well in a dynamic environment.
• A passion for serving others.
• A minimum of HND or BSc holder in Public/Business Administration, or any other relevant discipline.
• Proven experience in office administration or church ministry-related roles (preferred).
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• High attention to detail and ability to maintain accuracy in all tasks.
• Proficiency in Microsoft Office Suite
• Ability to work independently, take initiative, and solve problems as they arise.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• A strong understanding of the ministry’s values, mission, and vision, with a heart for serving the congregation and community.
• Flexible, adaptable, and able to work well in a dynamic environment.
• A passion for serving others.