Ministry Administrator at One StepAhead Consulting

Key Responsibilities:

Administrative Support:

• Provide general administrative support to the ministry leadership, including scheduling meetings, managing calendars, and coordinating appointments.
• Organize and maintain ministry records, documents, and files (both digital and physical), ensuring confidentiality and proper documentation practices.
• Assist in the preparation of ministry-related correspondence, newsletters, and communication materials.
• Manage office supplies and ensure that the ministry has necessary resources for its activities.
• Manage the Servant Leader’s book inventory, ensuring meticulous records are kept of sales, stock, and distribution.

Event Planning and Coordination:

• Coordinate ministry events, meetings, and outreach activities, including volunteer coordination, logistics, and ensuring all details are covered.
• Prepare event agendas, participant materials, and manage event registrations.
• Ensure that all events and programs run smoothly and that the necessary resources are available.

Volunteer Coordination:

• Serve as the primary point of contact for volunteers, ensuring proper communication between ministry leadership and volunteers.
• Support the ministry leadership in overseeing volunteers, inclusive of payment of volunteer stipends.
• Help schedule and coordinate volunteer teams for ministry programs and church activities.
• Foster positive relationships with volunteers and provide support as needed.

Communication:

• Maintain clear communication between the Executive Assistant, ministry leaders, volunteers, and the church congregation.
• Work closely with the communications team by contributing to social media campaigns and providing all required information in a timely manner.
• Distribute ministry-related communications (e.g., bulletins, announcements, emails, text messages) to the congregation.

Financial Management Support:

• Track ministry expenses, prepare budgets, process invoices, and generate monthly financial reports.
• Work closely with the finance and internal audit team to ensure that all financial records are accurately maintained.
• Ensure financial documentation is organized and submitted in a timely manner.

General Office Management:

• Answer phone calls, respond to emails, and provide general office support to staff, ministry members, and guests.
• Greet visitors and provide information about the ministry and its programs.
• Ensure the office is organized and well-maintained.

Qualifications:

• A minimum of HND or BSc in Public/Business Administration or any other relevant discipline.
• Proven experience in office administration or church ministry-related roles (preferred).
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• High attention to detail and ability to maintain accuracy in all tasks.
• Proficiency in Microsoft Office Suite.
• Ability to work independently, take initiative, and solve problems as they arise.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• A strong understanding of the organization's values, mission, and vision, with a heart for serving the congregation and community.
• Flexible, adaptable, and able to work well in a dynamic environment.
• A passion for serving others.