Medical Data Entry Supervisor at Medecins Sans Frontieres

Duty Station: NOMA Project, Sokoto

Main Objective and Responsibility of the Position

• Ensure completion of all activities related to medical data entry and data management into the mission database. Supervise, organise and plan the activity of Data Entry officers/operators, as well as identify their training needs in order to provide a good service support and reliability of the data collected.

Accountabilities

• Supervise, organise and plan the activity of Data Entry officers to have a reliable record of medical activity performed, as well as identify their training / technical support needs in order to provide a good service support and reliability of the data collected.
• Ensure collation and entry of all data identified by project managers for collection (e.g. morbidity, mortality, surveillance of diseases of epidemics, nutrition, psychological and women’s health, etc) into the appropriate data management system while ensuring quality of data
• Do quality control data officers’ performance on regular basis
• Know and ensure proper use of software used for recording (i.e. Fuchia, Epi Info, etc.).
• Ensure accuracy of the medical data entered into the mission’s database on a regular basis, according to MSF protocols and carry out regular back-ups.
• Provide technical support to data entry officers/operators in project sites and give response to their training needs.
• Provide regular statistical reports for the medical team as well as informing the superior of any missing information, major changes or big differences in data

MSF Section / Context Specific Accountabilities

NOMA Research
Following up on the NOMA related researches with the NOMA project epidemiologist.

• Meet with noma epidemiologist once a week to update on tasks and projects.
• Submit all noma research studies to the Nigerian ERBs (will vary per study but likely UDUTH, Sokoto, Zamfara and Kebbi MOH). Follow up on these applications and get ethical approval.
• Conduct trainings with staff who are involved in data collection for the noma studies.
• Make sure all data is being collected for the studies in a timely and accurate way. Do data quality checks.
• Conduct research activities:
  • Outcomes study: upload pictures to the telemedicine platform from follow-up visits no more than 10 days after the assessment, work with outreach team to follow-up with patients, check each form after the assessment to see all questions are answered (especially the quality of life section).
  • Anka study: set up of data collection tablets, help with training the study team, keep in touch with data collectors to make sure there are no technical issues, facilitate hand over of tables from the noma project to the study team.
  • KAP study: assist with training of data collection team, data quality control, set up of data collection tablets.
  • Pre-sequelae stage outcomes: set up data collection tools, ensure all team members know what data points they are collecting, do data quality checks once a week, arrange follow-up visits, make sure all data points are collected.
  • Physio: assist Victor in gaining ERB approval, data collection, analysis and write up.
• Hand over research reports/ publications to the states and federal ERB’s once projects are complete.
• Assist with other research related ad hoc activities.
• Providing monthly updates and progress reports in relation to ongoing activities including researches in the project.

Routine project data:

• Performing data entry of all epidemiological information into select databases program and creating appropriate reports, providing data for project development purposes.
• Ensuring that all data entered are authorized and appropriate documentation has been received (patient records, treatment monitoring, etc.).
• Ensuring all the various departments have the adequate update version of data collection tools for appropriate data collection in the field.
• Ensuring that all data entry processes occurs in a timely and efficient manner.
• Participating in the search for missing data and making regular back-ups of all data processed.
• Looking after all equipment provided and keep recording area clean and tidy, giving special importance to all patient files.
• Reporting any issue concerning data management to superior
• Elaborating statistical reports when required by the medical team.
• Ensuring, promote and maintain confidentiality regarding all information registered and keeping data safe and filed appropriately.
• Performing routine data quality analysis.
• Communicating regularly with the HCW’s, assisting in the (re)training when necessary, on proper registration of patients, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms
• Assisting in the compilation and preparation of regular reports and providing detailed information to medical and laboratory teams (weekly, monthly, according to patient treatment requirements).
• Updating the NOMA specific tool and exporting to the medical team leader on a monthly basis.

Requirements (Qualifications)
Education:

• Degree or Diploma in Computer Science, Information Technology or Statistic is essential proven computer literacy, data analysis and research essential.

Experience:

• Essential minimum 2 years work experience in data entry/analysis. Desirable 1 year working experience with MSF

Languages:

• Mission working language and local languages essential.

Knowledge:

• Essential knowledge of use of computer including processing of documents (Word, Excel).
• Essential knowledge on medical statistics databases.

Competencies:

• Results and Quality Orientation - L2
• Teamwork and Cooperation - L2
• Behavioural Flexibility - L2
• Commitment to MSF Principles - L2
• Stress Management - L3