Material and Inventory Specialist at Vagan Oil & Gas Limited

Minimum Qualifications:

• Bachelor’s Degree in Logistics, Law, Engineering, Supply Chain, Business, or a related field.

Work Experience

• Data analysis qualifications and/or Supply chain certification preferred (e.g. CIPS)
• 5 - 7 years of experience in logistics, warehousing, and foreign procurement.
• Strong understanding of SAP WM/MM, Incoterms, and shipping documentation.
• Familiar with Nigeria Customs procedures, freight forwarding, and shipping lines.
• Strong reporting and tracking abilities with attention to detail
• Professional Qualification in at least one of the following; Logistics, Material Management and
• Contracting & Procurements
• DELIVERABLES - Key Deliverables & Expectations: (Material Management, Expediter & Inventory Analysis)

RESPONSIBILITIES:

• Oversee end-to-end foreign procurement and shipping processes, including Incoterms, Form M, POP, and EOP documentation.
• Liaise with freight forwarders, customs agents, and regulatory authorities to expedite shipments and ensure timely delivery.
• Maintain excellent relationships with suppliers, ensuring clear communication on order status and shipping schedules.
• Utilize SAP for warehouse management, inventory updates, and goods receipt processing.
• Manage warehouse inventory including shelf life tracking, storage optimization, and stock accuracy.
• Ensure proper documentation and compliance for customs clearance and import/export regulations.
• Track all shipments and provide delivery status updates and delay resolutions.
• Support cycle counts, stock reconciliations, and reporting of inventory metrics.
• Recommend improvements to logistics and warehouse processes for efficiency
• Supports the Supply Chain (SC) planning team, coordinates and executes SC demand and capacity planning for services and materials to meet the demands of the Engineering Project and Technical Operations team.
• Ensure Request to Pay (RtP) transactions (Purchase Order creation / maintenance) and invoices are timely processed and associated day-to-day activities are delivered. It will also manage the safe and efficient Materials inventory and expedition across the company’s business locations.
• Material Management
• To ensure the timely availability of materials, equipment and tools required for business delivery and performs lifecycle management for total inventory across the business in an efficient and effective manner.
• Manages the effective and efficient processes & activities (across Projects, Engineering and Technical Operations) associated with the flow of materials and manpower to deliver the right kit to the right place, at the right time, safely to enable the company economically operate its business.
• Coordinating a team of Contracting and Procurement Warehouse Professionals to deliver the most competitive and sustainable warehouse operations, enabled by strong collaboration with internal/external stakeholders and suppliers to deliver commercially innovative solutions
• Drives full transparency of materials supply chain and structural improvements of data and processes in close collaboration with respective data owners and process stakeholders
• Provides analyses and reports on trends, KPI’s and progress on performance
• Actively identifies opportunities for standardization of materials, preferably to industry standards and coordinates meetings with Asset Functions (e.g. engineering, Projects,
• MEC/Maintenance, category management) to discuss Coordinating Material coding activities in SAP and MRP Operations.
• Drives completion of stock and non-stock material master data including codification of all materials to support granularity of demand collection, BoM completion, material dimensions etc.
• Analyses the data and performance indicators of the E2E process for materials, highlights areas with issues and improvement areas for the medium and short-term plan
• Runs physical and system checks on materials not used and not returned to Warehouse (Grey Stock prevention), provides reports to Inventory Analyst for inventory management
• Highlighting options based on changes in E2E lead times for materials, price changes (purchase or logistics) and/or expected changes in demand
• Coordinates investment recovery activities on surplus, obsolete and scrap materials via available recovery channels
• Responsible for collection of Material Master data KPI’s (e.g. MMR completion, BOM linkage & completion, OA linkage) and Material Management process metrics (e.g. realistic Required on Site date, Materials on time, BOM usage, Touchless PO metrics, Generic Material usage, etc.)
• Provide leadership at the site level to drive the overall Warehouse performance. Being able to demonstrate competitiveness through a variety of proof points, best in class metrics, ‘should cost’ models and external benchmarking. Also drive robust management of 3rd party Warehouse contractors
• Through effective and collaborative contractor management, ensure a competitive warehouse which fosters continuous performance improvements in key metrics (HSSE, Operational and Cost) and drive innovation and value contributions to the business bottom line
• Coordinating materials movement (GR & GI operations) in SAP. Manages the quarterly inventory audit across SNG storage facilities.
• Posting Goods Issue (GI) & Goods Receipts GR on SAP for materials released to operations.

Material Expediting

• Expediting Foreign & local Procurement activities with respect to DAP/FCA Processes, by interfacing with both external Stakeholders ( local Vendors, OEM, Freight Forwarders, Customs,
• Logistic agents) and internal stakeholders (C&P Team, Engineering, Operations, Project, Pipeline & IT Teams) for timely delivery of materials & equipment to end-users.
• Proper communication of DAP/FCA Incoterms to Vendors (See the attached DAP/FCA Work Process & Checklists).
• Coordinating Vendors w.r.t. Proof of Order Placement (POP) or Evidence of Order Placement (EOP) with OEM.
• Following up with Vendor/OEM for shipment readiness.
• Coordinating/vetting of import documents (PL, PFI, Form M, CI, CCVO, AWB/BoL, SONCAP, PAAR etc.)

Raising Form M Requisitions.

• Tracking of shipments (Maintain SNG Material Procurement Status Tracker for all itemsDAP/FCA/LIC orders).
• Raising Shipment Creation Requisitions on ZEXPEDITE Application.
• Coordinating Customs Duty payment & Clearance of Goods from the Port.
• Coordinating with Freight Forwarders for site delivery of goods.
• Raising GRNs for delivered items using the following movement types as the case may be - GRN 101 For LIC; GRN 107 & 109 for DAP & FCA shipments.
• Resolving problems associated with vendors invoices.
• Holding regular meetings with all stakeholders in the material logistics space, such as C&P Team,
• Freight Forwarders, Vendors, OEMs, Engineering, Maintenance Operations, Projects and PipeLine Teams.

Inventory Analysis

• Support project/plant reliability, cost excellence and HSSE standards with an optimized (right sized investment based on risk and total cost) inventory. The general decision rule is that an item should be stocked only if the benefits of direct availability and economic purchase outweigh the cost of holding it as stock
• Inventory analysis encompasses various responsibilities, including managing inventory and allocating resources, coordinating supply chain operations, documenting inventory counts and discrepancies, analyzing inventory data to enhance efficiency, and placing inventory orders to ensure appropriate stock levels.
• Allocate inventory and resources: Evaluate, quantify and distribute the inventory of resources to various locations and departments to promote the most efficient storage, organization, and use of materials.
• Document inventory totals and discrepancies: A large portion of the analyst's job includes identifying inventory losses, overages, and shortages by documenting and evaluating inventory reports and drawing conclusions to improve inventory systems.
• Calculate and analyze inventory statistics: Improving inventory systems and efficiency by calculating and determining current inventory conditions. Perform daily calculations and analysis to track and update inventory data and statistics.
• Place orders: Placing inventory orders to ensure a store or production center can maintain
• proper stock without overages or shortages. This often requires you to evaluate the current inventory and project future use or sales, and place an order through an order form or online system.
• Organizes Annual and quarterly Stock Count Activities: The Inventory Analyst coordinates the annual and quarterly stock counts, investigate the differences and reconcile the books after getting the management approval. .
• SC Inventory Analyst Lead runs an annual report for obsolete materials based on specific timeframes ( 7 years for spare parts,5 years for General-Electrical ,Safety, Logistics and 2 years for General-others). Identified items are reviewed with Users or Technical Authorities for
• confirmation of write-off. Stock write-off proposals are sent to appropriate authorizers as per MoA (Manual of Authorities). Approval is documented by signing off on the proposal. SC Lead
• Inventory Management or delegate performs the posting in SAP after approval.
• SC Lead Inventory Management Oversees the Quarterly Materials Obsolescence report using
• SAP transaction code MC.9
• Provisions generated from the report are checked against past trends to ensure reasonableness.
• SC Inventory Analyst Lead generates the SAP report and reviews the findings.
• SC Lead Inventory Management reviews the report as well.
• SC Planning Manager also participates in reviewing the provision for Materials Obsolescence report.
• Manage all MRP related activities in SAP