Male Office Supervisor at Majeurs

Responsibilities

• Oversees clerical and support services, ensuring tasks are completed in a timely and effective manner.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Coordinate cleaners to ensure clean environment
• Completes, prepares, and distributes various forms and reports.
• Render and support office procurement process
• Support delivery and ensure office smooth operations, safety and hygiene.
• Ensure all machines, equipment, generator and sockets are proper turned off at the close of work daily.
• Ensure opening and closing of the factory at all times.
• Supervise and provide guidance to office staff, including administrative assistants, receptionists, and clerical personnel.
• Maintain office supplies inventory and ensure timely procurement of necessary items.
• Monitor and maintain office equipment, including computers, printers, and other office machinery, coordinating repairs or replacements as needed.
• Facilitate effective communication within the office, disseminating relevant information and updates to staff members.
• Assist in budget preparation and expense management, ensuring adherence to financial policies and guidelines.
• Conduct regular performance evaluations for office staff and provide feedback for improvement.
• Stay updated on industry trends and best practices to implement innovative solutions and improve office operations.

Skills:

• Strong leadership and interpersonal skills to effectively manage and motivate a team.
• Excellent organizational and multitasking abilities to handle multiple responsibilities and prioritize tasks.
• Proficient in using office software such as MS Office Suite (Word, Excel, PowerPoint, and googlesheets).
• Exceptional communication skills, both written and verbal, to interact with staff and stakeholders at all levels.
• Attention to detail and accuracy in managing administrative tasks and maintaining records.
• Problem-solving and decision-making skills to address issues and make informed judgments.
• Demonstrated ability to work under pressure and meet deadlines in a fast-paced environment.
• Knowledge of office management procedures and best practices.
• Familiarity with budgeting and financial processes is preferred.
• Ability to adapt to changing priorities and handle unexpected situations effectively.
• Maintainance knowlege is an addeded advantage

Required Qualifications

• NCE, OND or a smart SSCE holders are advised to apply
• Experience: 0 - 2yrs
• Proven experience in office or factory
• Strong knowledge of office procedures and equipment.
• Proficiency in using office software and technology.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving and decision-making abilities.
• Effective communication and interpersonal skills.