Logistics Manager at Action Against Hunger | ACF-International

Direct Line Manager: Field Coordinator
Starting date: As Soon As Possible

Tasks and Responsibilities
Objective 1 - Supervise the Logistics team in the field base:

• Organization and supervision of the logistics department in the base.
• Perform evaluations of team members and follow-up on objectives as well as the performance of team members.
• Plan staff development/training for the logistics team at the base level. Train staff and provide ad-hoc support on how to properly operate within and implement AAH-USA logistic policy and procedures.
• Be the backup of any logistic team member in the base whenever on leave or sick.
• Provide weekly/monthly planning for the team in the base; Prioritize tasks, set deadlines and follow up on tasks requested from team members.
• Motivate the team through sound people management principles.
• Contribute to or draft guidelines were needed to ensure tasks and responsibilities are well defined and known.

Objective 2 - Supervise the Supply Chain function at the Base:

• Facilitate a supply planning mechanism between the Programs, Finance and supply team at the base;
• Support the Project Procurement Plans (PPP) and Supply plans process and raise alert when they are not developed and implemented in the base.
• Cross-checks PFUs with supply plans, discuss with Program managers discrepancies.
• Follow up on requests believed to represent a financial risk for the organization.
• Support procurements in fields where logistics expertise is required (vehicles, rehabilitation,…), provide support has requested by supply chain manager or HoD logistics ( participate in tender committees on request, back up,…), raise an alert in case of breach of AAH kit log procedures or donors rules and regulations.
• Carry out spot checks all across the supply chain whenever needed.
• Supervise stock management (storage conditions, stock reports, expiry dates…) and ensure that it follows laid down procedures and; that stock release orders, stock cards, SFU and other documents and/or tools are used and systematically updated.
• To monitor the deliveries to the departments/bases/programs.
• Ensure the monthly stock report is done on time.
• Carry out spot check across the warehousing process every month.
• Sit-in for the supply chain manager when he is on leave

Objective 3 - Supervise Fleet & Transport Management:

• Oversee the vehicle fleet weekly and monthly plan using AAH tools and ensure their actual implementation.
• Support the logistics Head of the Department to identify the needs of vehicles.
• Check that the rented vehicles are in line with the approved documents and approve the monthly payments.
• Ensure base vehicles are serviced on time and that records are properly kept in appropriate fleet folders.
• Follow-up the fuel consumption and approve the monthly payment.

Objective 4 - Equipment Management:

• Supervise equipment management (ensure IT Officer’s management of equipment follows Kit log, IT Policy and Mission guidelines) in liaison with the mission ICT manager.
• Ensure by proper supervision of IT Officer that all communication means are working in the mission (Internet, HF/VHF, GSM, and Thuraya) and that licenses to use them are up to date.
• Ensure by proper supervision of IT Officer that all users have signed a temporary allocation form for all equipment that they are receiving and that small asset register at the capital is properly used by IT Officer to track equipment movements.
• Perform regular controls to ensure the accuracy of monthly equipment lists consolidated by IT Officer.

Objective 5 - Management and planning:

• Contribute with Logistic HoD to the development, implementation, and review of the mission Country Logistic Strategy.
• Ensure that the PPP is prepared for each proposal on the base and that the supply plan is regularly updated.
• Ensure good communication between the logistics team and all departments in the base, more especially the project implementation team.
• Support Logistics HoD in preparing a spending plan for mission log related cost (fleet planning…).
• As a senior staff member of Action Against Hunger, the Logistics manager is expected to have an overall knowledge of the base projects, setups, and their budgets follow up.
• Contribute with Logistic HoD to the preparation of audits.
• Prevent fraud, report and manage any fraud issue identified.

Objective 6 - HR Management:

• Hire (with support from the HR department) and manage the logistics team in the base.
• Ensure all logistics staff have objectives, action plans, and training plans.
• Ensure all logistics staff are appraised and the needs of support/training are identified and shared with Field Coordinator and Logistics Coordinator.
• Ensure a good team dynamic within the logistics team.
• Prevent and manage conflicts within the team and with other departments.

Objective 7 - Operational Security and Communication Management at the Base:

• Ensure daily communication systems (radio, phones…) are done.
• Ensure standard AAH communication procedures are respected in the capital and on the bases
• Report any incident to the Fieldco using the kit log format.
• Ensure all logistic works are reported incorrect templates at the defined timelines, and Monthly Logistic Report is shared with HoD Log, Operation Support Coordinator, and Field Coordinator on a defined timeline.
• Represent Base Logistic Team in the Base Coordination meeting and to other external stakeholders.

Internal and External Relationship
Internal:

• Field / Operations Support Coordinator: Supervisory Hierarchical relationship– exchange of information and collaboration on team management issues
• Logistic HoD: Technical Hierarchical relationship– exchange of information
• Finance HoD and Field Finance Manager: exchange of information
• Base IT Officer: Direct supervision
• Base Logistician / Logs Assistants: Direct supervision
• Base Supply Chain Manager: exchange of information, support
• Programme / Technical Managers: exchange of information and coordination,

External:

• Partners: exchange of information, mainly about security
• Beneficiaries: exchange of information, mainly about security.

Position Requirement
Qualifications:

• A Bachelor's degree in Logistics, Business Administration or Purchasing and Supply.
• Certification in CIPS, Supply or Logistics desirable

Skills and Experience
Essential:

• Minimum of 3 years’ extensive experience in logistics management, preferably in humanitarian or development work
• High level of Integrity and Transparency
• Excellent people management skills combined with the ability and desire to further develop staff capacity
• Strong organization and management skills and ability to coordinate a diverse range of people and responsibilities.
• Ability to organize and prioritize workload, using initiative when appropriate and demonstrate good judgment
• Possess strong analytical, communication, interpersonal and negotiation skills
• Effective multitasking skills with the ability to coordinate and handle pressure/stress well
• Flexible, able to live and work in a stressful and insecure environment

Preferred:

• Organization & Planning
• Adaptability & Flexibility
• Resistance to Pressure & Capacity to Deal with Difficult Situations
• Results Orientated
• Effective & Synthetic Communication

Minimum Basic Salary
NGN 424,310 per Month.

Location: Maiduguri, Borno  Application Link

Location: Monguno, Borno  Application Link