Logistics / IT Officer at ZOA International

Purpose of the Position

• The role of the Logistics and IT Officer involves the provision of comprehensive IT and logistical support.
• The incumbent will supervise logistic processes to aid ZOA procurement, manage stock levels, oversee fleet operations, and maintain asset and inventory databases.
• Additionally, the position requires performing various office and guest house maintenance tasks at both the ZOA country office and deep field offices.
• The primary location for this role is in Sokoto, with occasional field visits as needed, both within and outside Sokoto State.

Key Tasks and Responsibilities

• Organizing travel arrangements e.g. flight ticket, visa, hotels and accommodation, airport pickup, drop-off etc.
• Facility maintenance.
• Receive, review, and process incoming PRF through ERP ensuring sufficient clarity on specifications given for goods and services.
• To ensure that all project-related purchases are reviewed approved and processed timely without delay.
• Maintain all procurement records, ensuring that an efficient filing system for procurement documents e.g. quotations, procurement process, copies of contract and invoices, order forms, etc. are securely kept on ZOA Manager, ERP Teams, and easily accessible by authorized persons.
• To keep records of all procurement transactions according to ZOA Policy both electronically and manually.
• Ensure proper storage and warehousing of assets and program stocks; including proper tracking of receiving and issuing of stocks.
• Responsible for fleet Management and Maintenance of generators in both Sokoto and deep Field offices.

Competencies
Knowledge and experience:

• University Degree or equivalent (minimally HND, BSc / BA, Supply Chain Management, Public Administration, Political Science and Administration, IT, computer science and engineering or relevant field;
• Proven working experience of at least 2 - 3 years in the relevant field;
• Affinity with humanitarian work and International NGO’s;
• Excellent spoken and written command of English and developing sound memos for both internal and external;
• A good understanding of Hausa and Kanuri is an added advantage
• Excellent computer skills (accounting systems, Excel, Word, ERP (Unit 4), and PowerPoint.

Skills / Attitude:

• Good verbal and written communication skills;
• Good  planning and organizational skills;
• Good numerical skills
• Analytical skills;
• Accuracy;
• Service oriented attitude but strict when it comes to keeping up to the ZOA policies and procedures;
• Able to work under pressures and meet deadlines;
• Result-oriented in a team approach;
• Participative leadership;
• Ability to work individual as well as in a team;
• Ability to work in a multi-cultural setting.

External contacts:

• Community members, Vendors & Suppliers, and community-based organizations;
• Relevant government authorities on a district and local level;
• National and international NGOs working in ZOA’s target areas;
• Any other stakeholders in project implementation at the community level;
• Logistics Working groups and WFP Log sector.

Internal contacts:

• ZOA NL, Country office, deep field offices and ZOA staff.