Logistics Interns at International Medical Corps

JOB SUMMARY:

The logistics intern works under the supervision of the procurement officer in Maiduguri. He or she is responsible for supporting the facilitation of logistics, procurement, and transportation activities. The logistics intern represents the organization to suppliers and the department to other staff members. As such, s/he is expected to adopt a professional, customer-based attitude, promoting the International Medical Corps and Logistics Department’s image.

ESSENTIAL DUTIES AND RESPONSBILITIES:

• Work with your supervisor to capture, plan and regularly update preparedness reporting for the logistic systems in place at your field.
• Assist in monitoring maintenance of vehicles, motorcycles, and generators accurate filing systems, with documented and supported records of actions for audit purposes. Contribute to weekly and monthly vehicle performance and generator performance reports to the field management team, and country logistics pursuant with IMC policies and procedures.
• Responsible for Filling logistics documents
• Assist in minor procurements of goods and services.
• Ensure payment documents are filed and submitted to finance in order as per IMC policy etc.
• Support the procurement Officer for the management of asset, ensuing assets are managed correctly, being driven safely, maintained appropriately, damages are reported, assets assigned to staff are recorded and asset list is updated monthly
• In collaboration with Logistics Officer, ensue monthly vehicle performance, generator performance, asset list, contract tracker and logistics narrative reports are timely prepared and submitted on 30th of the following month to Log Officer
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.
• Perform any other related tasks as directed by the supervisor.
• Ensure that a physical inventory is done monthly and that a report is filed.
• Support to perform the inventory inspection and present the necessary requirements of the stock including the fuel stock.
• Support to prepare the monthly inventory reports with entries and outs and share the report with his supervisor.

Code of Conduct:

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adhere to those standards.

Safeguarding:

It is the shared responsibility and obligation of all staff to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, etc.. and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Qualifications and Experience

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

• Must have degree in Supply Chain or Logistics or Procurement No minimum working experience required in an organization.
• Excellent interpersonal and team skills.
• Good Warehouse skills or the ability to learn.
• Ability to work as part of a team or independently when required.
• Good time management skills.
• Able to prioritize work efforts.
• Strong negotiation, interpersonal, and organizational skills.
• Excellent communication skills.
• Ability to travel.
• Maintain good communication lines within the logistics team and different departments.
• Report, Audit and Administer in collaboration with the logistics coordinator.