Logistics Coordinator at Premiere Urgence Internationale (PUI)

Job Description

• As Logistics Coordinator you will be responsible for the implementation of a logistics framework tailored and organised around an efficient supply chain, a properly sized logistics support at the mission level.
• You will also be commited in the management, respect, compliance and efficient implementation of all related policies, rules, procedures and good practices at bases and coordination levels.

For this purpose, you will be responsible for :

Supply Chain:

• You will coordinate and implement the national supply chain strategy for the mission.
• You will ensure that the administrative and operational components of the supply chain are in place and functional.
• You will guarantee that PUI’s related procedures, policies and tools linked with purchases, transport and storages are in place and are respected.
• You will make sure that relevant links are woven with HQ so as to avoid delays, loss, gaps in the HQ - field supply chain.

Support logistics management:

• You will ensure that all teams have the means, resources and tools they need to carry out their activities.
• You will actively contribute to the dimensioning of the mission in terms of materials, equipment, services allowing a well functioning of the bases.

Security:

• You will have to ensure that the necessary means and frameworks are available to implement security rules related to communications, movements and facility management.

Team management:

• You will be responsible for the tailoring of the Logistic department, and validation of job description.
• You will be responsible for the line management of specified logistics staff in accordance with related HR policies and procedures, including recruitment and performance management.

Strategy:

• You will take proactive approach and monitor on the mission logistics strategy including supply chain, support and logistics operations together with HQ and the Coordination team.

Coordination:

• You will consolidate and share logistics related information, data at Coordination, bases and HQ levels.

Representation:

• You will represent the organization in forums, amongst partners, authorities and different local actors involved in the logistics fields.

The challenges that await you :

• Maintain team spirit and motivation, providing clear direction on work requirements, schedule, limits, alignment, and inputs.
• Asset management, tracking, and tagging. All bases must be inspected regularly for physical inventory.
• Procurement and Consumption Monitoring – The procurement plan must be monitored regularly, and feedback provided to the program team.
• Energy and sustainability. Foster the transition from the use of generators, fuel, and oil to a more sustainable and environmentally friendly energy source.
• Ensure that Routine activities are systematically considered environmental impact.
• Awareness components should be discussed during meetings and workshops, to be better equipped in the consideration of environmental protection aspects.
• Staff should be systematically briefed at project initiation and throughout implementation on innovative operational approaches to reducing environmental risks

What you will need to succeed 

Training 

• You hold a Bachelor’s or Master‘s degree in logistics (purchases, transport, etc.)

Experience 

• Strengthened by minimum 2 years of Logistics Experience in Humanitarian Sector, you also have a general management experience.
• You already worked with Première Urgence Internationale? It would be a definite asset!

Skills 

• You demonstrate strong management, organizational, report drafting and ICT skills.
• You have a high level of knowledge of procurement and supply chain in Humanitarian Context.
• Experience in Medical Supply Chain and customs/importation will be appreciated.

Qualities 

• You demonstrate ability to take the initiative and take responsibility in a proactive approach.
• You are a good negotiator and communicator, both in writing and orally.
• You demonstrate good team spirit, leadership, sense of analysis, good organization, ability to adapt and to delegate.
• You have a strong capacity to resist stress and particularly in unstable circumstances.

Languages 

• English has no secrets for you! All the better, it is mandatory for this position.
• If you speak Spanish, Arabic and/or French, it would be a definite asset.