Logistics Audit Officer at GUO Transport Company Limited

Job Objective(s)

• To ensure the accuracy, integrity, and compliance of logistics operations by overseeing daily sales reports, verifying expense transactions, conducting reconciliations, and analyzing performance metrics across multiple stations.
• Proactively implement internal controls, safeguard operational materials, and identify any instances of fraud or mismanagement, while ensuring compliance with company policies and reporting standards.

Duties & Responsibilities

• Ensure accuracy and completeness of daily sales reports from stations.
• Verify the accuracy of logistics logs for all stations.
• Examine expenses related to CPS in Lagos, Onitsha, and Abuja.
• Ensure accuracy of logistics log entries in the SIMPLE software.
• Analyze and report on the logistics e-ticketing system's performance.
• Provide assistance in the issuance and admittance of operational materials and parts.
• Attest to the accuracy of station sales remittances.
• Conduct monthly reviews to ensure accuracy and completeness.
• Propose and implement effective internal controls for logistics services.
• Evaluate and ensure compliance with management policies at stations.
• Ensure proper use and documentation of sensitive operational materials.
• Ensure the daily submission of station logs.
• Verify compliance of revenue remittances by cross-checking bank statements and company software.
• Verify and attest to the authenticity of financial documents submitted.
• Identify and escalate any instances of fraud or mismanagement of funds.
• Conduct cash count reconciliations and reviews for the corporate office.
• Verify disbursements to Lagos, Abuja and Onitsha CPS and expense retirements.
• Perform monthly comparisons of logistics sales recorded in logs, SIMPLE, and e-ticketing systems.
• Examine load receipts accompanied by stations.
• Ensure accuracy and compliance of all logistics payment and posting transactions.
• Assess the sales performance of stations.
• Examine expenses recorded in station logs.

Key Performance Indicators

• Process Improvement
• Revenue Assurance
• SIMPLE & BUSY Call-over
• Reconciliation
• Quality of Work
• Inventory/Stock Management
• Audit Lapses
• Full Implementation of Audit Plan

Job Requirements
Education:

• A Bachelor's Degree in Accounting, Finance, Business Administration or related fields
• Professional certification – ICAN, ACCA, CPA, CIA or equivalent

Experience:

• Proven 2-5 years of relevant experience in internal audit, Financial control or risk management
• Hands-on experience in Accounting and Audit Software

Key Competency Requirements:
Knowledge:

• Excellent leadership and people skills, with the ability to motivate and inspire a team.
• Excellent analytical and communication skills.
• Strong knowledge of the NIPOST rules and regulations.
• Good knowledge of Audit principles and processes
• In-depth understanding of GAAP or similar accounting framework
• Demonstrate adequate exchange rate application across-borders.
• Deep knowledge of Cashbook Management, and Bank reconciliation
• Ability to build rapport and cross network among Junior and Senior Staff
• Excellent leadership skills with the ability to motivate teams towards achieving operational goals.
• Proficient in using computer software for data analysis and reporting (e.g., Microsoft Excel, PowerPoint).
• Strong analytical and problem-solving abilities, with a keen attention to detail.
• Effective communication skills, both verbal and written, with the ability to interact with stakeholders at all levels.

Skills / Competencies:

• Must have excellent people skills, be tenacious, meticulous, tough minded when needed, but diplomatic.
• Must be capable of collaborating with a team.
• Excellent communication, negotiation, and planning skills.
• Must be proactive and with high energy levels.
• Must be analytical, practical and have aptitude for troubleshooting.
• High diligence and accuracy with the ability to work under pressure to meet tight deadlines.
• High integrity and Ethical Judgement
• Flexible in responding to contemporary issues, process changes and system updates.