Logistics Assistant at Solidarites International

Location: Maiduguri, Borno

Goal/Purpose

• The Logistics Assistant supports the Field Coordinator in implementing and supervising all logistical activities at his/her assigned base. In particular, he/she lends support to carrying out urgent activities, base stock management, procurement follow-up, day to day management of watchmen/ladies, filing and archiving logistical documents.

MainTasks
Follow up of supplies:

• Receive and check all Internal Order Forms originating from Maiduguri base and forward same for validation according to the mission’s Table of Signatories
• Update base IOF follow up and share same with base team
• Provide feedback to base team on all procurement requests
• Follow-up the regular supply of fuel to office and guest house for generators’ consumption
• Ensure quality check upon receipt of all supplies/services/work

Follow up of vehicle fleet:

• Liaise with the Field Coordinator to plan the base fleet needs
• Raise and submit vehicle IOF to for validation on behalf of Maiduguri base
• Draw up and submit weekly vehicle movement request to coordination
• Ensure that all administrative documentations are always available on the assigned fleet for Maiduguri base
• Ensure that all IPC related materials are available on the fleet at all times

Management of assets:

• Support Field Coordinator define base asset needs
• Ensure the maintenance and correct use of IT equipment
• Update asset responsibility follow up for Maiduguri base
• Update Maiduguri Base Pack statement
• Follow and ensure data backup of all laptops for Maiduguri base
• Liaise with IT responsible to ensure access to SI’s ICT infrastructure by all concerned users

Management of supplies (Stock):

• Manage base stock according to SI’s stock management procedures
• Carry out monthly stock inventory and update the Maiduguri base stock report
• Ensure proper tracking of generator fuel stock

Human resource management:

• Daily management of all watchmen/ladies in Maiduguri assigned at SI’s Guest house and office
• Generate schedules monthly working schedules for all watchmen/ladies
• Ensure that watchmen/ladies are properly tracking movements in and out of SI’s premises
• Ensure that Watchmen/ladies are implementing IPC control measures at all SI’s premises
• Ensure that adequate safety equipment and needed PPEs are available at all times for use by watchmen/ladies

Reports:

• Monthly Submission of Maiduguri base Park Statement to IT Responsible
• Monthly submission of Maiduguri base responsibility follow-up to IT Responsible
• Monthly submission of updated stock report to coordination Supply Manager
• Monthly laptop backup report

Profile

• Training/Education: B.Sc. Supply, Social Science, Economics, Business Administration or related degrees
• Professional experience: 2 years of experience in similar position (NGO/Private or Public sector) and 1 year of progressive experience in an INGO
• Languages: English compulsory (Hausa/Kanuri – Added Advantage)
• Logistics related skills: good knowledge of Supply chain, fleet management, store management, purchase, etc.
• IT skills: Good knowledge of Office software:Excel, Word, Outlook, Power Point.
• Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress.