Logistics Archivist at Action Against Hunger | ACF Nigeria LTD/GTE

Location: Abuja, Federal Capital Territory
Starting date: As Soon As Possible
Direct Line Manager: Procurement Manager

Tasks and Responsibilities
Objective 1 - Implement and improve the archiving system for all other logistics issues:

• Provide an up to date archives documentation of PDs files
• Reorganize and classify in order all PDs folders
• Control each PD by verifying them for missing documents using the checklist.
• Ensure original documents existing in logistic folders (except for invoices)
• Sort out documents to take out double or triple copies
• Check all documents to ensure that the filling is correctly done and set up corrections or add missing data
• Monitoring closely all new PDs archiving and field files.
• Ensure PDs are archived serially and according to PD references for the dossiers.

Objective 2 - Create E-archiving folders:

• Request support from IT officer for the settings of this tool
• Follow up correctly guidelines from the kitlog
• Ensure that field files forwarded to him are validated (cross-check of the checklist) before any archiving (hard and soft copy)
• Make a backup for all hard copy archives.
• Processing payments for submission to finance.
• Change file details to the new Logo

Objective 3 - Reporting:

• Report weekly progress report
• Provide Work plan activities and report to supervisor

Position Requirement
Qualifications

• Bachelor’s Degree in Logistics & Supply Shain Management / any Technical field preferred.
• At least 2 years of professional experience in a similar role is preferred.
• It is desirable that experience is supported by academic study.

Skills and Experience
Essential:

• Well-organized, able to multitask, and rigorous
• Computer skills (Word, Excel, Microsoft Office)

Preferred:

• Previous experience with ACF or other NGO’s preferred

Minimum Basic Salary
NGN 109,897 per Month