Logistics and Procurement Officer at Centre for Social Cohesion Peace and Empowerment (CENSCOPE)

Job Summary

• The Logistics and Procurement Officer will be responsible for managing procurement processes and logistics operations to ensure the timely, cost-effective, and compliant acquisition and delivery of goods and services in support of project activities.

Key Responsibilities

Procurement Management

• Prepare and process purchase requisitions, RFQs, Invitation to Bids, and RFPs
• Ensure procurement is conducted in line with organizational policies and donor requirements
• Conduct bid analysis and support vendor selection
• Prepare and issue purchase orders (POs)
• Maintain an updated supplier/vendor database
• Ensure proper procurement documentation and filing

Logistics and Supply Chain Management

• Coordinate transportation and distribution of goods and materials
• Manage fleet operations where applicable
• Plan and monitor delivery schedules
• Ensure proper warehouse and storage management
• Track shipments and ensure timely delivery to project locations

Inventory and Asset Management

• Maintain accurate stock records and inventory systems
• Conduct regular stock counts and reconciliations
• Ensure proper labelling, storage, and tracking of assets
• Manage issuance and tracking of organizational equipment

Compliance and Reporting

• Ensure adherence to procurement and logistics policies, procedures, and donor regulations
• Maintain complete and accurate procurement and logistics records
• Prepare periodic reports on procurement and logistics activities
• Support audits by providing required documentation

Vendor and Stakeholder Management

• Liaise with suppliers, service providers, and transporters
• Ensure quality assurance of goods and services received
• Resolve issues related to deliveries, damages, or delays

Risk Management and Ethics

• Ensure transparency, accountability, and fairness in procurement processes
• Identify and mitigate logistics and supply chain risks
• Declare and avoid conflicts of interest

Key Skills and Competencies

• Good knowledge of procurement procedures and supply chain management
• Strong negotiation and communication skills
• Proficiency in Microsoft Office (Excel, Word)
• High level of integrity and attention to detail
• Ability to work under pressure and meet deadlines

Qualifications and Experience

• Bachelor’s degree in Procurement, Logistics, Business Administration, or related field
• Minimum of 2–4 years experience in procurement and logistics (preferably in NGO settings)
• Knowledge of donor regulations and humanitarian operations
• Strong organizational and analytical skills