Logistics and Procurement Assistant at Future Resilience and Development Foundation (FRAD)

Duties and Responsibilities:

Administrative, Procurement and Logistic Support:

• Assist in Documentation: Assist in maintaining accurate records and documentation related to procurement and logistics activities (including purchase orders, invoices and contracts
• Assist in Data Entry: Input data into procurement and inventory management systems accurately.
• Assist in Organize and maintain physical and digital files for easy retrieval.
• Assist in identifying potential suppliers, obtaining quotes, and conducting basic supplier assessments.
• Follow up with suppliers to ensure on-time delivery of goods and services.
• Assist in tracking inventory levels, conducting stock counts, and replenishing supplies as needed to prevent shortages.
• Assist in planning and executing distribution strategies to ensure goods reach their intended destinations.
• Support the management of warehouse operations, including stock organization and maintenance and monthly stock report.
• Assist in Gathering data and information related to procurement and logistics activities to prepare reports for management review. Assist in generating regular reports on procurement and logistics performance.
• Assist in monitoring procurement and logistics expenses against budget allocations.
• Assist in Ensuring all procurement and logistics documents adhere to relevant laws, regulations, and organizational policies.
• Participate in meetings, vendor evaluations, and procurement-related events as required.
•  Participate in training programs and workshops to improve knowledge and skills in procurement and logistics processes.
• Promote and assist in implementing environmentally friendly and sustainable procurement and logistics practices when applicable.
• Assist in resolving any issues or discrepancies related to procurement and logistics in a timely manner.

Experience and technical competencies

• A demonstrated ability to multi task and process information into action in a timely manner
•  Knowledge of procurement procedures and guidelines (e.g., USAID, ECHO, EU, etc., if applicable).
• Fluency in English Language
• Good understanding of inventory management and basic logistics operations.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and time management skills. 
• You must understand data protection and the need for confidentiality. You must have strong written and oral communication skills; the ability to explain and visualize complex issues to expert and non-expert audiences; and excellent presentation skills.
• You must be a good team player able to organize and prioritize workload.
• You must have excellent interpersonal skills and experience of working in a multi-cultural environment, including the ability to build relationships with colleagues at long distances.