Inventory & Asset Management Manager at MSI Reproductive Choices

Job Overview

• The inventory & Asset Management Manager oversees team of inventory or warehouse staff and manages inventory tracking system to record deliveries, shipments, and stock levels.
• Working with other MSI Nigeria departments/units, he/she evaluates deliveries, shipments, and product levels to improve inventory control procedures while analyzing daily stock, equipment, and supply levels to anticipate inventory problems and shortages through accurate forecasting as necessary.
• He/she is responsible for filling out orders, verifying the accuracy of orders, and maintaining inventory by ordering, receiving, and allocating orders and requests across different channel of MSI Nigeria service delivery.
• He/she is also required to prepare reports and correspondences and maintain files and records including general inventory and record-keeping functions.
• He/she will manage asset management and disposition of inactive and obsolete assets by tracking inventory, costs, movement, and disposition.
• The role holder will implement improvement processes and systems to reduce inventory, minimize costs and maximize working capital including writing and maintaining accurate written procedures for all main inventory control processes and functions. It is expected that the role holder will perform cyclic stock checks (stock count) by ensuring integrity and accuracy of the stock management system.

Key Objectives
Inventory and Store Management:

• Develop & implement inventory management policies & procedures.
• Design and implement an inventory tracking system to optimize inventory control procedures.
• Monitor & manage inventory levels to optimize stock levels & minimize waste.
• Carry out routine stock checks & audits to ensure accuracy & maintain appropriate stock levels.
• Performs activities to monitor and maintain inventory control of stores or materials. Evaluates inventory levels, reorder quantity etc., and notify admin/technical staff when reorders are necessary. May perform or supervise receiving, stocking, distributing, and packing in addition to inventory control. Maintains inventory records and prepares reports.
• Documents incoming and outgoing materials supplies (logistic supplies, IT Equipment, Furniture, vehicle spares etch)
• Receives requisitions and reviews for proper codes and approval signatures. Stocks delivered items and checked shelves for appropriate inventory levels.
• Manages asset management and disposition of inactive and obsolete assets by tracking inventory, costs, movement, and disposition.

Forecasting:

• Forecast demand & ensure adequate stock levels are always maintained.
• Analyse Consumption trends to ensure optimal inventory levels & timely ordering of goods.
• Examine the levels of supplies and equipment in the store to determine shortages.
• Perform daily analysis to predict potential inventory problems.
• Coordinate with field admin staff to ensure efficient inventory & asset management at the regional level.

Reporting and General Inventory Analysis:

• Compute monthly stock consumption from the teams and ensure correct posting to respective donors.
• Triangulate between the stock consumption and CYP and Service Income.
• Create and regularly update the database to manage all non-consumable project inventory.
• Keep track of the location of all equipment and furniture for the project, including movement between offices by updating the database
• Control and enter all new logistics supplies, IT equipment, Furniture, Vehicle supplies etc. from the purchase receipt and/or purchase order.
• Submit monthly, Inventory position for all locations and warning for low stock levels.
• Complete the UNFPA donated stocks report and submit as per agreed deadlines.

Asset Management, Reporting and Analysis:

• Review & analyse inventory data to ensure accuracy & completeness.
• Develop & manage inventory reports that will be presented to management.
• Prepare detailed reports on inventory operations, stock levels, and adjustments.
• Verify inventory by physical stock on a bi-annual basis.
• Coordinate physical count, investigate issues of a discrepancy, identify root causes, proffer solutions to eliminate re-occurrence, and report results accordingly.
• Develops asset management plans for all assets, assessing the need for renewals, new purchases, or disposals.
• Perform expense management for asset disposals (forecasts, bids, schedules, etc.) and maintains asset disposal records.
• Manages lease and disposals for assets, including the transition of assets between contractors and service providers.
• Make recommendations regarding asset disposition and disposal procedures to senior management.
• Responsible for maintenance and disposition of assets, including leasehold interest, insurance, encumbrances, titling, advertising, and disposal.
• Reviews contracts, if necessary

Leadership of the Inventory Unit:

• The Inventory and Asset Management Manager must demonstrate a strong commitment to MSIN’s mission and goals and encourage a similar commitment from all team members in the unit.
• Delegate duties to team members & ensure efficient performance.
• Build & maintain efficient relationships with cross-functional teams to ensure smooth inventory management operations.
• Link, train and harmonise different departments of the organisation to work efficiently together to meet inventory requirements and seamless supply chain.
• Ensure that a high level of communication is maintained with other MSIN departments, as well as with external partners and MSI while assisting the team members in the resolution of problems relating to inventory and stocks.
• Encourage a positive culture, work environment and attitude among all team members.
• From time to time represent the organisation at meetings, workshops, press conferences, or other forums relating to inventory and asset management.

Required Skills, Experience & Qualification
To perform this role, it is essential that you have the following experience:

• A degree in Accounting with a minimum of 2nd class Upper division or its equivalent, and a recognised professional qualification such as ACA, or ACCA.
• Working knowledge of the insurance industry and relevant federal and state regulations
• Excellent critical thinking and decision-making skills.
• Good administrative and organizational skills.
• Strong customer service skills.
• 4-5 years’ post-NYSC experience in a similar role with any commercial outfit
• Ability to use SUN Accounting package and other accounting packages.
• Advance Excel skills preferred.
• Ability to multitask, manage a workload and produce high-quality reports.
• Good team player and flexible while working with other colleagues