Internal Auditor at The Label Store

Responsibilties

Compliance:

• Conduct regular internal audits across company branches and departments to assess compliance with established policies, procedures and operational standards.
• Review business processes and evaluate the effectiveness of internal control systems.
• Identify operational inefficiencies, control weaknesses, irregularities and potential risks.
• Conduct surprise audits and routine inspections to ensure adherence to company policies.
• Verify that transactions and business activities are properly authorised, documented and recorded.
• Prepare audit findings and recommend corrective measures to management.
• Monitor the implementation of approved audit recommendations.

Financial Records and Transaction Auditing:

• Examine financial records, invoices, receipts, payment vouchers and other supporting documents to ensure accuracy and authenticity.
• Review daily sales reports, cash collections, POS transactions and bank deposits.
• Verify cash balances and investigate discrepancies between recorded and actual amounts.
• Review expenses, purchases, supplier invoices and payment documentation to ensure proper authorisation.
• Identify unusual transactions, unauthorised expenditures and possible financial irregularities.
• Ensure proper reconciliation of financial records and supporting documents.
• Monitor compliance with established financial controls and approval procedures.

Inventory and Stock Control Audit:

• Conduct periodic and surprise stock counts across the company's branches and storage facilities.
• Verify physical inventory against stock records and system balances.
• Investigate stock shortages, excesses, damages, expiries and unexplained inventory variances.
• Review stock receipts, transfers, returns, adjustments and issuance records.
• Examine the documentation and authorisation of inventory movements.
• Monitor the handling, storage and recording of goods to minimise losses and wastage.
• Identify weaknesses in inventory management processes and recommend appropriate control measures.

Procurement and Supplier Audit:

• Review procurement transactions to ensure compliance with established purchasing procedures.
• Verify purchase orders, goods received notes, supplier invoices and payment records.
• Ensure that purchases are properly approved and supported by relevant documentation.
• Examine supplier transactions and identify duplicate payments, inflated invoices or suspicious transactions.
• Verify that goods supplied correspond with approved orders and recorded quantities.
• Assess procurement processes to ensure transparency, accountability and value for money.

Fraud Detection and Investigation:

• Identify potential fraud, financial misconduct, theft, misappropriation of company resources and other irregularities.
• Investigate reported financial and operational discrepancies.
• Review suspicious transactions and gather relevant supporting documentation.
• Conduct independent investigations when assigned by management.
• Document investigation findings and submit comprehensive reports with recommendations.
• Maintain strict confidentiality and professional independence when handling sensitive audit matters.

Audit Reporting and Documentation:

• Prepare detailed audit reports highlighting findings, identified risks, control weaknesses and recommended corrective actions.
• Submit periodic audit reports to the Head of Audit and Management.
• Maintain proper documentation of audit exercises, findings and supporting evidence.
• Track outstanding audit issues and follow up on corrective actions taken by responsible departments.
• Provide management with accurate information to support effective decision-making.
• Communicate significant control breaches and financial irregularities promptly to the appropriate authority.

Risk Management and Internal Control Improvement:

• Assess financial and operational risks across business units.
• Evaluate existing internal control procedures and recommend improvements.
• Identify areas vulnerable to revenue leakages, stock losses and financial mismanagement.
• Support the development and implementation of effective risk management procedures.
• Promote accountability, transparency and compliance across all departments.
• Collaborate with relevant departments while maintaining the independence and objectivity of the audit function.

Qualifications and Requirements

• Bachelor's Degree or HND in Accounting, Finance, Business Administration or any related discipline.
• 3–5 years of relevant experience in internal auditing, external auditing, financial control or a related field.
• Professional qualification or membership of ICAN, ACCA, ANAN or other recognised accounting/audit professional bodies is an added advantage.
• Previous experience in retail, supermarket operations, FMCG or multi-branch organisations is highly desirable.
• Strong knowledge of internal control systems, audit procedures, financial reporting and risk management.
• Good understanding of inventory management, stock reconciliation and procurement procedures.
• Proficiency in Microsoft Excel and other relevant accounting or enterprise management software.
• Ability to analyse financial data, identify discrepancies and investigate irregularities.
• Strong report-writing and documentation skills.