Import Officer at May & Baker

KEY JOB RESPONSIBILITIES:

Reporting to the Head, Planning and Procurement, the incumbent will be responsible for the following.

• To ensure strategic sourcing and procurement of imported direct and indirect materials, finished goods, machines, equipment and accessories in a timely and cost-efficient manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for the importation of raw and packaging materials, finished goods, machines, spares, equipment and accessories in line with company’s procurement policies.
• Facilitates the import process to ensure compliant, timely, and accurate stock movements, which includes import documentation, shipment coordination, customs clearance, etc.
• Participates in the Sales and Operations Planning Process (S&OP) through relevant procurement reporting and summary of key supply constraints.
• Ensures import purchase orders are executed promptly as required to foster effective delivery of imported materials for uninterrupted operations.
• Processes all customs clearing related documents and ensures relevant deadlines are met.
• Coordinates the activities of clearing agents and ensures clearing costs are in line with approved tariffs.
• Liaises with suppliers to ensure shipments are done on schedules, and adequate documentation accompany shipments.
• Ensures Exchange Control Documents (ECD) are promptly submitted to Authorized Dealer Banks.
• Establishes mutually beneficial, ethical and healthy relationships with suppliers to achieve quality standards and improvements on a continuous basis.
• Prepares monthly report on import activities.
• Any other responsibility as assigned by the Head, Planning and Procurement.

COMPETENCIES REQUIRED FOR THE ROLE:

• In-depth knowledge of importation process, procurement practices and principles
• Demonstrated knowledge of customs regulations and compliance requirements
• Strong negotiation and analytical skills
• Excellent verbal and written communication skills
• Able to establish and maintain effective working relationships with external and internal stakeholders
• Meticulous and detail-oriented
• Proficient in the use of Microsoft Office Suite, ERP – Microsoft Navision

QUALIFICATION:

• A Bachelor’s degree in Science, Engineering, Management, Economic or related discipline. A Master’s degree would be an added advantage.
• Membership of relevant Professional bodies
• Minimum of 4 years cognate experience in similar role.

KEY PERFORMANCE INDICATORS:

• Procurement cost reduction and avoidance
• Compliance with regulatory and statutory guidelines
• Demurrage rate and returns on container deposits
• Openness, transparency and efficiency of the procurement process