Immigration / Visa Officer at Maventeq Systems Limited

Job Description
Immigration facilities:

• Contributes to the process of obtaining visa for new arrivals to Nigeria.
• Renewal of existing visas and residence permits & Extension of Business/Tourist visas.
• Procurement of green cards for expatriates
• Procurement of Nigerian passports for Nigerian staff and dependents.

Expatriate database follow-up:

• Inputs data of expatriates and their families on Immigration tool
• Maintains an accurate database for effective retrieval of information and issues reports.

Intervention:

• Assists in solving difficult situations or incidents in the interest of the Company that can occur at the following entry-points: MMI Airport, LADOL Free Zone, etc.

Public Relations / Partners:

• Maintains a good interpersonal relationship with customers – expatriates and dependents, local staff - as well as managers through regular communication.
• Contributes to maintain good relationship with immigration bodies in Nigeria, especially focused on Port Harcourt-based, to ensure an effective good relationship and efficient services.

Reporting:

• Prepares weekly/monthly/annual immigration reports.

Visa Services:

• Performs Physical and On-line liaison with the different embassies to get up to date information about their visa requirement.
• Ensures visa administration processes (collating, reviewing, submission and pick-up) are well managed in liaison with various embassies and visa processing centers/agents.
• Processes all travel health insurance policy.
• Updates the visa requirements in HR Direct
• Assists Nigerian staff & dependents in obtaining valid Nigerian passports.

Cost Efficiency:

• Ensures compliance with the Company’s Cost Efficiency initiatives.

Others:

• Documentation for the Biometric Data Capture of expatriates at the NCDMB office in Yenagoa.
• Gives updates on changes in Immigration rules and policies.
• Liaises with the finance team on achieving smooth re-imbursements.
• Carries out any other duties/projects as assigned by the hierarchy.

Accountabilities

• Responsible for Immigration and visa activities on behalf of all COMPANY’S staff (Expatriates & Nationals) and Partners
• Ensures compliance of Expatriates to Immigration Rules and Policies as prescribed by the Nigeria
• Immigration Service such valid CERPAC or Green Cards or extended stay for business visas.
• Maintains good working relationship on behalf of the company with government parastatals

Qualifications / Experience

• A Degree in any of the Social Sciences with a minimum of 5 years work experience
• Knowledge of human resources policies & procedures
• High level of integrity and analytical skills
• Excellent interpersonal relationship skills
• Ability to work in a team and to work under pressure, with minimum supervision.
• Ability to use Microsoft Office tools, data management and process tools - HR Direct/SAP/STAR
• Knowledge of French is an added advantage.