Human Resources (HR) and Administrative Officer at Green Concern for Development

Job Summary

• The Human Resources and Administrative Officer will perform a variety of administrative and office support duties.
• The position requires knowledge of organizational and departmental policies and procedures to communicate information involving programs, functions, and services.
• S/he will also provide HR functions across recruitment, induction, remuneration, performance management, employment relations, HR policy and procedures, learning and development and office operations.

Key duties and responsibilities
Human Resources (HR) Coordination:

• Manages recruitment process: job posting, initial screening, communicating with candidates during the selection process up to final selection, offer acceptance and induction.
• Ensures and safeguards complete HR documentation for all staff including maintaining and updating relevant database covering staff data, benefit use and leave records.
• Ensures that employees access information and benefits as they are entitled.
• Completes close out procedures for staff leaving the organization.
• Communicates policies and procedures, implementation, changes, and other relevant matters to staff regarding various benefits.
• Works closely with finance and other units including lead partners in managing employees while always maintaining strict confidentiality.
• Assists staff in understanding and using GREENCODE Goal Setting and Performance Review (evaluation tool), and other tools like the HR systems.
• Manages staff disciplinary and other sensitive issues of staff.
• Develops induction schedule for new staff members, coordinating with all key staff and maintain the induction information to be accurate according to the organization movement.
• Ensures all new staff have proper materials to start working with the organization according HR management standard.

Administrative Support:

• Serves as the primary point of contact for input from internal and external contacts.
• Coordinates team meetings with support from the Admin Assistant, secures facilities, prepares agenda, coordinates speakers, records meeting notes, etc.
• Ensures that communications are promptly and accurately dispatched.
• Responds to staff requests for administrative support as needed.
• Liaise with logistics team to ensure efficient program staff logistical arrangements during field visits.
• Ensures stable operation of office equipment and internet access through effective communication and coordination with IT professionals and relevant service providers if needed.
• Coordinates the provision of office supplies to respective units/facility.
• Handles confidential and non-routine information and explains policies when necessary.
• Schedules and arranges meetings and conferences for management.
• Assists with coordination of meetings, facilities planning, and logistics required.
• Work with the Procurement team in procuring of office supplies on a regular basis to meet the needs of the program and office operation.
• Enforces and adheres to organization policies and procedures including corporate guidelines and best practices.

Minimum Requirements

• Bachelor’s Degree in Business Administration, Human Resources Management, International Management, or related field.
• At least 3 years of experience providing full range of HR and administrative support in an office setting.
• Must have at least one HR certification (CIPM/CPHR)
• Prior work experience in a non-governmental organization (NGO) desirable.
• Have good knowledge of working in the humanitarian setting
• Must be able to read, write and speak fluent English.
• Equal opportunities for both male and female.