Human Resources Executive (Mid-Level) at CapitalSage Technology Limited

Summary:

• The Human Resource Executive will play a vital role in managing different aspects of the employee lifecycle.
• This includes ensuring compliance, fostering employee welfare, facilitating training and development programs, implementing performance management processes, and overseeing payroll activities.
• The ideal candidate should be proactive and detail-oriented, with a strong understanding of HR practices and regulations.

Responsibilities:

Employee Recruitment:

• Work with hiring managers to identify staffing requirements.
• Develop and implement effective recruitment strategies.
• Conduct thorough background checks on potential candidates.
• Coordinate and conduct recruitment events, including job fairs.
• Manage the offer and onboarding process for new hires.
• Ensure compliance with all applicable employment laws and regulations.

Employee Documentation:

• Follow up on employee documentation by reviewing and filing documents.
• Send correspondence to guarantors and previous references for validation, flagging risk cases appropriately.
• Represent the company alongside the legal representative in cases of employee litigation.
• Follow up on employee claims with insurance companies.

Employee Welfare:

• Mobilize staff for various corporate or welfare activities.
• Propose employee engagement and end-of-year activities.
• Liaise with the Admin Department to organize logistics for events.
• Order cakes and coordinate celebrations for employees' birthdays.
• Send out communication for events, weddings, etc.
• Maintain a tracker for employees due for confirmation, leave, resumption, birthday, disciplinary issues, etc.
• Ensure all employees have active Health Maintenance Organization (HMO) plans.
• Employee Training and Development:
• Conduct job evaluation surveys.
• Liaise with managers to identify and assess training and development needs.
• Source vendors to execute training plans.
• Design and assess training programs.
• Ensure proper communication, setup, and administration for training courses.
• Deliver and oversee the training of individuals or groups of employees.
• Compile and present information related to training.
• Implement, advise on, and monitor appraisal schemes.
• Supervise and monitor progress made via training programs or schemes.
• Ensure employees receive statutorily required training.

Employee Performance Management:

• Develop Job Descriptions and Person Specifications in collaboration with business line leaders.
• Partner with stakeholders to develop Objectives and Key Results (OKR/ KPIs) for each role.
• Ensure targeted communication and capacity-building programs in the performance management process.
• Enable managers to effectively evaluate and measure individual and team performance.
• Optimize performance and productivity through continuous improvement initiatives.

Employee Payroll:

• Collect daily, weekly, or monthly timesheets for overtime or contract staff, where applicable.
• Calculate bonuses and allowances.
• Prepare employees' compensation by the end of each month using payroll software.
• Report on payroll expenses.
• Ensure wages and tax withholdings comply with regulations.
• Enter new employees' data into internal databases.
• Address questions about compensation, benefits, taxes, and insurance deductions.
• Prepare employee payslips.

Requirements

Qualifications:

• Bachelor’s degree in human resources, Business Administration, or a related field.
• A minimum of 3 years of experience in human resources roles, collaborating with business leaders to align HR strategies with overall business objectives.
• Strong knowledge of HR practices, regulations, and payroll processes.
• Excellent communication and interpersonal skills, with a focus on strong social interaction capabilities.
• Proficient in the use of Applicant Tracking Systems (ATS) and Human Resource Management Systems (HRMS).
• Detail-oriented with strong organizational and multitasking abilities.
• Proficiency in data analytics with a focus on HR metrics and analytics.
• Professional Certification in Human Resources Management is highly desirable.