Human Resources Associate at FHI 360

Requisition - 2020202191

Job Summary

• Provides employee and Human Resources staff support in several functional areas including recruitment, employee relations, benefits administration, compensation, payroll, HRIS and training & development. Maintains employee hardcopy and softcopy HRIS files.
• Inputs employee personal data into human resources information system (HRIS) database and generates reports as needed for HR staff.
• Serves as initial point of contact for employees with questions related to their personal employee information. Processes various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc.
• Conducts new-hire orientations and may handle or facilitate employee exit interviews. Prepares special reports using HRIS data that may include COBRA, OSHA, EEO and headcount.
• Coordinates interviews, maintains visa files and may provide updates to recruiting system files.

Accountabilities

• Provides administrative support to the HR team in multiple areas (e.g HRIS, compensation, benefits, recruiting, payroll, and training & development) to include interview scheduling, payroll administration, orientation packet coordination, data tracking, routine immigration administrative issues, and respond to standard employee inquiries.
• Serves as back-up point of contact for employees with HR-related questions. Responds to Employee Service Center (ESC) requests.
• Processes forms and system updates related to new hires, change-of- status, performance evaluations, benefits changes, separations etc. Ensures employee data in HRIS is accurate.
• May conducts new-hire orientation and may assist with separation process.
• Other duties as assigned.

Problem Solving & Impact:

• Works on assignments that are routine in nature.
• Has ability to recognize situations that deviate from accepted practice and seeks managerial advice prior to taking action.
• Errors may negatively impact departmental functions and deadlines.

Supervision Given/Received:

• Works under direct supervision and follows specific instructions; work is subject to regular review.
• Does not change procedures without supervisor’s approval.

Requirements
Education:

• High School / GED Diploma or its International equivalent.

Experience:  

• 0-3 years of experience providing administrative support in an office setting.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS/Payroll systems.
• Vocational or specialized training.
• Prior work experience in a non-governmental organization (NGO).

Typical Physical Demands:

• Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.

Technology to be Used:

• Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:

• Less than 10%