Human Resources Assistant at Action Against Hunger | ACF-International

Job Summary

• We are currently looking to fill the role of Human Resources Assistant who will be responsible to collaborate with Finance & Admin Officer and the Maiduguri HR Team for technical support to ensure a smooth running of the office system, while creating comfort for visitors at the base.

Key Responsibilities

• On a daily basis, inspect and maintain the exterior premises (grounds and office building).
• Maintain an updated base staff contact list.
• Liaise with Logistics to ensure that faulty and damaged equipment are replaced or repaired.
• Manage the stocking of stationery store in coordination with Logistics and place appropriate order to re-stock supplies.
• Ensure sufficient supply of office cleaning items and materials and work with HR Officer(Maiduguri) to replenish them on a monthly basis.
• Support new staff documentations and creation of personnel files.
• Assist the base Admin & Finance Officer in the practical organization of trainings as requested.
• Track and maintain participants records for training and Performance Appraisals (PAs, 10 minutes conversation).
• Maintain base communication boards as directed by the base HR Team Maiduguri and Finance & Admin Officer.
• Maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate staff member to get any missing documents or information.
• Provide administrative support for staff welfare programs/activities.
• Place orders for business cards and ID cards for new staff.
• Sensitization of the enumerators on ACF standards, disciplinary processes, risk management policies and PSEA policy before any engagements.
• Follow up with program to ensure payment vouchers are raised and processed in line with ACF daily worker policy.
• Develop and maintain proper record keeping for all enumerators in Monguno.

Position Requirements

• National Diploma in Human Resources, Public Administration, Business Administration, Law or any related Social Science discipline; Bachelor Degree in any of these disciplines is a plus.
• 2 years work experience with at least 1 year in a related role.
• Understanding of national labor law and employment norms and practices.
• Excellent verbal and written communication skills.
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
• Computer literate including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook).
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently.
• Able to maintain confidentiality.
• Capacity for analysis, synthesis and reporting of large amounts of information;
• Previous experience working for INGOs an asset, particularly health related INGOs.
• Fluency in Kanuri and Hausa languages is a plus.
• Basic experience with Homere payroll software.