Human Resource/ Compliance Officer at Genius Hub Global Initiative

Job Description

The Human Resource/ Compliant Specialist will be responsible for the following tasks:

• Provide advisory services on a wide range of human resources/ compliant related matters.
• Assist with the development and implementation of leading HR and organisational strategies in relation to policy development, organizational change and employee relations ensuring compliance with applicable regulatory frameworks and policies. 
• Spearhead the recruitment processes (support with the preparation of vacancy announcements, screening of applications (shortlisting), scheduling of interviews, taking interview minutes/notes, keeping records of individual scores, and drafting Interview/Selection report).
• Provide orientation and on-boarding to employees (specifically carry out briefing and de-briefing to employees, provide information as to staff entitlements and specificities of contracts, human resources policy-related issues as well as social security, insurance, and administrative law).
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Update organization charts and staffing tables; draft correspondence, prepare reports and statistics related to human resources and administrative activities as and when appropriate.
• Oversee and manage a performance appraisal system that drives high performance and report to management and provide decision support through HR metrics.
• Update confidential personnel information, records, and files; ensure completeness and accuracy of records and follow-up on actions to be taken in the system.
• Provide timely and proactive information to employees regarding status of contracts and support with renewal of contracts, appointments, extensions, transfers, and terminations, etc.
• Assist in payroll preparation by providing relevant data like absences, bonuses, and leaves, also investigate and resolve payment inquiries and to prepare payment instructions accordingly.
• Identify learning and development, preparing training sessions and capacity building activities for both staff and manager across the full spectrum of HR activities.
• Nurture a positive working environment.
• Perform other duties as required.

Qualification: 

• B.A/B.Sc in Human Resource or any related field. 3-5 years experience in International Organisation/ NGO field is an added advantage.  

KPI’s

• Work with staff deliverables/checklist to ensure productivity, daily.
• Employees brought to speed on the culture of the organisation. No indecent dressing or loitering, ensure staff observe breaks.
• Spearhead weekly Staff meeting.
• Organise weekly knowledge sharing sessions (KSS)
• Ensure employee retention rate. Employees should remain with the company over a given period.
• Training: Identify training needs amongst staff and conduct in-house training monthly or bi-monthly as the need arises.
• Employee satisfaction: Staff should not only be productive but satisfied with their job function.
• Absenteeism Rate: Reduced absenteeism/lateness rate by 45% in the first 3 months.
• Appraisal: Conduct staff appraisal bi-annually or where necessary. The outcome will be discussed with the staff.