HR Support Administrator at IPI Power Tech Nigeria Limited

Location: Ibadan, Oyo
Employment Type: Permanent

Job Summary

• This role will assist in providing general administration within the region including, but not limited to, starter/leaver documentation, sending contracts and conducting background checks, and collating and sending regional reports.

Job Description

• Maintain regional staff records by collating all employee documents and sending to head office for filing/archiving.
• Ensuring all HR forms are received from staff members on-time and entered on-time accurately.
• Assist in processing of staff leave application form.
• Assist in the processing of Staff I.D Cards.
• Ensure Head office is aware of staff resignation for payroll purposes.
• Conduct exit interviews and submit forms to the head office
• Maintain good working relation with staff to ensure harmony.
• Maximizing staff performance by counselling and applying necessary sanctions to employees.
• Liaise with Head office on staff welfare/issues.
• Compiling/collating of staff data daily to make up monthly regional staff report.
• Consistently prepare timely and accurate reports on a regular schedule, e.g. headcount, Staff data audits, etc.
• Issuance of documents sent from the Head Office to staff members within the region and send staff documents to the head office via courier.
• Liaise with other Regional Human Resource Administrators to resolve all HR issues
• Liaise with Accounts department - Follow up with prompt renewal of SS & SE House rents and vehicle papers, vehicle repairs in the region.
• Assist in the interview process i.e. setting up venues, preparing interview materials and inviting interview panellist etc.
• Ensuring basic Office stationeries are in place.
• Interface between the Operations Team and the HR Management on HR related issues.
• Maintain management guidelines by recommending human resources policies and suggestions on improving the staff welfare.
• Provide support to specialists in the department whenever required.
• Take on special projects as necessary.

Qualifications and Experience

• First Degree (Human Resources, Business Administration or any Social Science background).
• HR professional certification (qualified or near qualification).
• A minimum of 2 years HR or Administrative experience.
• Experience in the Telecoms industry is added advantage.
• Working knowledge of HRIS and MS Office tools especially MS Excel.
• Excellent administrative and organizational skills.
• Self-confidence and ability to handle pressure.
• Confidentiality, tact and discretion when dealing with people.
• Excellent written and oral communication skills.
• Excellent time management skills and ability to multi task.
• Detail oriented.