HR Assistant 2 at ICRC - International Committee of the Red Cross

Job Description

• Under the Supervision of the HR Responsible, HR Assistant 2 is in charge of the day-to-day Human Resources administration. In line with ICRC, Delegation’s policies and the applicable laws and regulations, S/he prepares and updates documents for delivering HR services autonomously.
• S/He treats all clients (employees) with respect and provides impeccable, customer-oriented, and proactive support.

Main Duties and Responsibilities

Absence Management:

• HR Focal point for any kind of leave management.
• Records all holidays for Abuja delegation employees
• Support and training all HR Assistants at the sub-sites on leave management
• Extract and share monthly holiday balance with Line Managers in Abuja Delegation and HR Assistants at the sub-sites.
• Ensure a proper follow-up is done for employee to take their holidays in good time.

HR Administration:

• Ensures that all new employees have personnel HR files
• Conducts briefings on HR policies (incl. staff regulations) and employment conditions with all new employees.
• The first contact person for all employee questions regarding employment conditions for staff, Identity (ID) card management, staff regulations etc.
• Prepares official documents (i.e., referral letters) upon request of the employee and after validation by the HR Officer 2 or HR Manager.
• Keeps track of absence records.

Payroll Administration:

• Responsible for hiring new employees on HRSpace and Strategic.
• Support the payroll officer by inputting all monthly variable on Strategic (e.g., Salary Advance, Medical Deductions, etc).
• Focal point for checking the eligibility of Salary Advance for all resident employees
• Liaise with HR Assistant to ensure all payslips are distribute at the sub-sites and Abuja.

Accountabilities and Responsibilities:

• Provides general secretarial and administrative support (updating staff files and contract, handling correspondence, registration, and filing, etc.).
• Provides administrative follow-up for recruitment and training activities.
• Ensures that information on HR issues under their responsibility is shared with the rest of the delegation or sub-delegation.
• Keeps records (e.g., absences) and ensures that HR data is of quality and kept up to date, particularly regarding salary.
• May assist local or regional learning and development staff with administrative work.

Education and Experience Required

• University Degree in HR, Administration, or a relevant field.
• 2 - 4 years’ work experience in the HR field.
• Good command of written and spoken English.
• Ability to work in a multicultural environment
• Capacity to integrate and implement ICRC Policies and procedures.
• Confirmed capacity to work independently.
• Computer literate with excellent knowledge of Microsoft Excel and Power Point.

Desired Profile and Skills:

• High organisational and Data management skills
• Good analysis and synthesis capacities.
• Attention to details and meticulous.
• Confidential and Service-oriented.