HR & Administrative Executive at KNN Corporate Services Limited

Job description

• The HR/Admin Officer will play a crucial role in supporting the company's human resources and administrative functions.
• This position involves managing employee relations, database management, cost monitoring, and day-to-day administrative tasks to ensure efficient operations.
• The ideal candidate will be detail-oriented, organized, and possess strong interpersonal skills to effectively support both staff and management.

Responsibilities

• Manage the recruitment process, including posting job openings, screening resumes, conducting interviews, and coordinating hiring
• Facilitate onboarding and orientation for new employees, ensuring a smooth integration into the company.
• Assist in the administration of performance review processes, providing support to both employees and managers.
• Monitor and track employee performance and provide necessary feedback.
• Keep employee records and HR documentation organized and up-to-date.
• Maintain and manage databases related to HR and administrative functions.
• Monitor costs and expenses to assist in budget preparation and financial planning.
• Provide regular reports on expenditures and identify areas for cost optimization.
• Handle relationships with external vendors and service providers.
• Oversee contracts and ensure timely delivery of services and payments.
• Manage the procurement process for office supplies and ensure inventory levels are maintained.
• Develop and maintain systems to ensure the confidentiality and security of files and filing systems.
• Prepare and process invoices for various administrative and HR-related expenses.
• Ensure timely and accurate billing and payment processes.
• Assist the CEO with travel arrangements, including flight, ticket, and accommodation reservations
• Manage the CEO’s calendar, scheduling meetings, and appointments efficiently.
• Plan and coordinate company events, meetings, and conferences.
• Provide administrative support to various departments as needed, including scheduling meetings, preparing documents, and managing correspondence.
• Ensure timely payments and renewals of service agreements.
• Assist in the administration of employee benefits and handle related inquiries.
• Maintain organized and confidential administrative files and records.
• Any other tasks that may be assigned to you.

Qualifications and Skills

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 2 years of experience in HR and/or administrative roles.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in HRIS and Microsoft Office Suite.
• Knowledge of local labor laws and regulations.
• Ability to maintain confidentiality and handle sensitive information.
• Meticulous and thorough in managing HR and administrative tasks.
• Capable of resolving issues promptly and effectively.
• Works well with colleagues and supports team efforts.
• Flexible and able to adjust to changing priorities and demands.