HR & Admin Executive at Uraga Real Estate

Job Summary

• Responsible for implementing and monitoring strategic HR initiatives and managing Operational HR activities.
• Provide administrative support to facilitate smooth and seamless management of activities around the office.

Principal Duties and Responsibilities
HR Management:

• Responsible for end-to-end recruitment including drafting job specifications, candidate/agency sourcing, coordinating interviews with key team members and managing the on-boarding process, ensuring a positive candidate experience with both successful and unsuccessful candidates.
• Managing all daily operational HR tasks including handling employee relations, monitoring and recording sickness/absence/annual leave, reviewing and bringing policies and procedures due for update to the notice of the HR Manager.
• Coordinating the review and update of all job descriptions and KPIs as and when they are due; ensuring all staff have working KPIs and job descriptions.
• Participate in the review and update of the performance management processes.
• Strengthening the organizational culture and improving trust; Conduct employee engagement survey and draw on information from survey results, ensuring that URAGA’s values are lived and embedded in our people practices; acting on employee feedback.
• Work with and support line managers to coach and guide around employee relations’ issues, appraisal best practice and maximizing engagement.
• Deal with grievances and violations invoking disciplinary action when required.
• Assist with planning and coordination of team bonding activities.
• Assist with HMO enrolment and coordination.
• Ensure employee files and database are up to date.

Fleet Management:

• Supervise administration of company’s fleet
• Supervise and manage pool drivers, security men, cleaners, maintenance personnel ensuring highest level of professionalism
• Ensure all company’s vehicles are properly insured and all vehicular documents renewed at expiration. · Reconcile mileage traveled by each company vehicle (using the mileage log) with fuel purchase.

Archiving:

• Keep a proper and well-coordinated physically filing system.
• Ensure the office archive is properly labelled and stored accordingly.

General Duties:

• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations as assigned
• Arrange travel and accommodations for staff and Management when necessary
• Work with the dispatch rider to ensure in-coming and out-going mails / parcels are tracked and dispatched appropriately and timely.
• Supervise the distribution of internal mails.
• Perform other duties as assigned by the HR Manager.

Experience and Qualifications

• Graduate degree Minimum of 3 years HR experience.
• Professional HR Certifications CIPM, PHRi, CIPD or equivalent are a plus.

Competency and Skills Requirements:

• Strong knowledge of Nigerian Labor Laws.
• Strong communication skills and the ability to build strong relationships internally and externally.
• Confidentiality.
• Very good planning and organization skills.
• Good written skills with the ability to write clear, understandable plans.
• Capacity to cope with challenging situations, listen to feedback, remain calm under pressure and take decisive action.
• Ability to inspire, motivate and drive all members of the team.
• Experience with office management software like MS Office.
• Planning and organizing skills.