HR / Admin. Associate at Helen Keller International

Reports: HR / Admin. Coordinator

Scope of the Position

• The objective of the HR/Admin. Associate position is to assist HR/Admin.
• Coordinator with hiring actions, ensuring completion of employee’s documentation and administration following approved personnel checklist, complete administrative tasks related to all aspects of HR sections in Nigeria.
• He/she will perform any other duties that may be assigned by the HR/Admin. Coordinator.

Human Resources:

• Assist to prepare recruitment materials including adverts and interview assessment sheet.
• Carry out initial short listing of CVs and coordinate interviews.
• Conduct and manage bio data forms and reference checks.
• Manage all new hire employment forms following personnel checklist.
• Maintains an active and organized data bank of applicants for various positions.
• Plan and coordinate new employee orientation including provision of information about policies, working conditions and opportunities for employee benefits etc.
• Assist with the administration of the health benefits and pension program.
• Management of staff exits, including conducting of exit interviews.
• Provides technical support and back stopping for HR/Admin. Coordinator
• Supervision of Office Assistants/Drivers.

Office Coordination:

• Assist the HR/Admin. Coordinator to ensure effective and efficient provision of Helen Keller Office coordination activities which include:
• Coordination and supervision of support staff (driver, office assistant, Securities);
• Overseeing the reception of visitors to the organization and direction of visitors and partners’ inquiries to appropriate authorities in a professional manner.

Office Management:

• Assist the HR/Admin. Coordinator in all Helen Keller registration documentation, immigration and work permits;
• Assist with meetings as needed;
• Ensure safety measures are maintained in the vehicle and office including First Aid and fire precautions;
• Attend monthly meetings and subcommittee meetings as required;

Supervisory and Other Duties:

• Oversee the drivers, Office Assistants, securities in carrying out their functions;
• Provide support in the organization of trainings and seminars;
• Briefing to staff members on human resources issues and general administrative matters; provision of advice and administrative support.
• Execute all other tasks as assigned by the Supervisor

Qualifications

• Bachelor's Degree and 2 years of experience.

Competencies and Knowledge:

• Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.
• Demonstrated success and familiarity experience in Nigeria is particularly relevant.
• Demonstrated ability to successfully coordinate activities with senior project management staff and proven ability to work successfully in a team in a fast-paced environment.
• Integrity and friendly approach ability.
• Able to maintain high level of confidentiality.
• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.
• Must have demonstrated understanding of Nigeria Labor laws, Company Act, NGO Act and other relevant laws.
• Strong organizational skills and attention to detail.
• Excellent oral and written communication skills in English.
• Demonstrated computer proficiency, including Microsoft Office Suite, especially Word, Excel, PowerPoint and database management.