HR / Admin Assistant at Smash Technology

Job Summary

• The HR / Admin Assistant provides comprehensive support to both the Human Resources and Administrative functions of the organization.
• The role is responsible for assisting with recruitment, maintaining employee records, coordinating office activities, and ensuring efficient day-to-day administrative operations.

Key Responsibilities

• Assist in end-to-end recruitment processes (job postings, screening, interview coordination).
• Maintain and update employee records, files, and HR databases.
• Support onboarding and offboarding processes, including documentation and asset tracking.
• Prepare HR-related documents such as employment letters, contracts, and reports.
• Handle staff inquiries and provide administrative support to employees.
• Support performance appraisal processes and HR initiatives.
• Ensure compliance with company policies and HR procedures.
• Manage office supplies, inventory, and procurement requests.
• Coordinate meetings, schedules, and appointments.
• Maintain proper filing systems (both physical and electronic).
• Handle internal and external correspondence (emails, memos, letters).
• Assist in organizing company meetings, trainings, and events.
• Ensure the office environment is organized, clean, and functional.
• Liaise with vendors, service providers, and external partners.

Requirements
Educational Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Relevant HR certification is an added advantage.

Experience Requirements:

• 3–5 years of experience in HR and / or administrative roles.
• Experience in recruitment and office administration is preferred.

Required Skills:

• Strong organizational and multitasking abilities
• Good communication and interpersonal skills
• High attention to detail and accuracy
• Basic knowledge of HR processes and administrative procedures
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint)
• Time management and ability to meet deadlines
• Ability to handle confidential information with discretion

Other Requirements:

• High level of professionalism and integrity.
• Strong teamwork and collaboration skills.
• Ability to work in a fast-paced environment.
• Willingness to learn and grow within the organization.
• Good problem-solving skills.