HR & Admin Assistant at Matrix Design & Works Limited

Position Summary, Duties and Responsibilities
Administrative Support:

• Provide general administrative support to ensure the smooth functioning of the office.
• Answer and direct phone calls, take messages, and handle inquiries professionally.
• Manage and organize office files, documents, and records.

Scheduling and Coordination:

• Schedule appointments and meetings such as interviews, and coordinate conference/event arrangement.
• Arrange travel plans and accommodations for team members when necessary.
• Assist in the planning and execution of company events and meetings.

Communication:

• Draft and edit correspondence, memos, emails, and other documents.
• Maintain effective communication within the office and act as a liaison between departments.

Data Entry and Record Keeping:

• Input and maintain accurate data in databases and spreadsheets.
• Update and manage contact lists, employee records, and other relevant information

Office Supplies and Equipment:

• Monitor and replenish office supplies, and support equipment maintenance.
• Ensure office equipment is in working order and arrange for repairs or replacements as needed.

Visitor Management:

• Greet and assist visitors, ensuring a positive and professional experience.