Head of Facilities and Administration at Alan & Grant

Job Description
The preferred candidate's duties and responsibilities will include the following:

• Break down the overall corporate strategy into specific and achievable tasks and assign such tasks to various roles in the department.
• Design business strategies and plans that meet the company goals.
• Oversee staff that installs, inspects, repairs, and maintains building systems, including mechanical, electrical, plumbing, safety, refurbishment, and waste management
• Develop, review, and implement the department’s operations reengineering to ensure that the operations are lean, effective, efficient, and bring value to the organization.
• Supervise preventive, corrective, and integrated maintenance operations of all critical equipment and facilities in line with the company’s policies and accepted safety standards
• Ensure facilities meet government regulations and environmental, health, and safety standards
• Review performance service contracts to ensure facility management requirements are being met
• Ensure waste reduction by identifying alternatives that result in business operations savings
• Oversee the development, implementation, and management of the annual budget for facility maintenance
• Responsible for price negotiations with vendors and conduct an inspection of all maintenance-related work upon completion of the job
• Ensure that all employees follow operating and usage policies
• Ensure all facilities are adequately provided with the necessary items needed for their day-to-day function
• Ensure employees are credited with monthly airtime and data for office use

Requirements

• Minimum of a B.Sc / HND Degree in Facilities Management, Real Estate, Project Management, or any related field
• Minimum of 7 years of hands-on experience in facilities management in an FMCG company or similar industry
• Proficient in the use of the Microsoft Office package
• Problem-solving, Planning, Time Management, and Organization Skills are highly required.
• Good leadership, interpersonal, and communication skills
• Excellent project management skills
• Good working knowledge of contract terms and practices used in administering contracts for services.
• Knowledge of inventory methods used to track materials used and on hand.
• Good budgeting and analytical skills
• Knowledge of health and safety and environmental laws
• Experience meeting compliance procedures and guidelines
• Proven experience in coordinating vendors, conducting workplace inspections, and investigating accidents in a neutral & and objective manner.