Head of Administration at Universal Human Resource Consult

Job Description

• The Head of Administration will be incharge of coordinating the organization’s administration system and general workflows.
• The candidate will also supervise staff, facilitate communication throughout the company and develop procedures to make the workplace more efficient.

Responsibilities
Contract Management:

• Negotiating contracts and agreement with vendors
• Writing or reviewing contracts.

Financial Management:

• Create budget plans, reduce costs of supplies and services and monitor the flow of money to ensure they stay within their proposed budget.
• Generate annual workflow finances
• Create Budget Plans, handle budgets, for the department and the entire business’ budget.
• Act as a liaison between the employees and upper management when it comes to financial and administrative issues.

Office Management:

• Overseeing the day-to-day operations of the office.
• Ordering supplies, scheduling maintenance of the office’s equipment and computers, maintaining meeting schedules and Delegating tasks to other administrative staff and monitoring daily operation
• Making changes to increase efficiency in the workplace
• Organizing the workplace so that the workflow is streamlined
• Leading and/or participating in meetings
• Ensuring the company is operating securely and effectively.

Policy Development:

• Developing and promoting policies that ensure positive interaction between administrative staff and other personnel
• Identifying opportunities to improve a business’ policies or objectives
• Preparing and reviewing operational reports.

Qualifications / Experience

• B.Sc / MSc Degree in Business Administration or a related field
• 5 to 7 years experience as an administrator preferably in the health sector
• Proficient in Microsoft Office Suite
• Knowledge of customer service practices
• Project management experience
• Experience supervising others
• Budgeting and financial reporting experience
• Contract management experience.