Head of Administration at Olam Nigeria Limited

About the job

• We are seeking an experienced and highly organized Admin Head to lead all administrative functions within our corporate office operations.
• The ideal candidate will have 7–10 years of relevant experience, with a strong track record of managing corporate administration, facility management, compliance, and general services in a fast-paced environment.
• The Admin Head will play a strategic role in creating a safe, efficient, and employee-friendly workplace that supports productivity and business goals.

Key Responsibilities:

• Lead and supervise all administrative operations across the corporate office.
• Coordinate immigration and other needs of expats in the organization
• Develop and implement policies, systems, and procedures for efficient admin functioning.
• Coordinate interdepartmental admin support and ensure consistent service delivery.
• Manage upkeep and maintenance of all company facilities, buildings, and assets.
• Ensure optimal office/workspace utilization and cleanliness in line with hygiene standards.
• Ensure compliance with statutory requirements related to labor, safety, fire, environment, and building regulations.
• Conduct regular audits and risk assessments with the Facility Manager to determine possible threats and mitigate them.
• Identify, negotiate, and manage third-party service providers (security, housekeeping, etc.)-Not sure if you will want this to be under his jurisdiction.
• Monitor vendor performance and ensure timely renewal and adherence to SLAs and agreements.
• Prepare and monitor the annual admin budget and operating expenses.
• Identify opportunities for cost savings and process efficiency across admin operations.
• Collaborate with HR to support employee engagement and welfare initiatives.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or equivalent.
• Must have a good understanding visa processes for expat immigration
• Experience: 7–10 years of hands-on experience in administrative leadership roles, preferably in FMCG or manufacturing.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Familiarity with facility management systems, vendor portals, and ERP tools.
• Strong leadership and people management skills.
• Excellent communication, negotiation, and crisis management abilities.
• High level of integrity, organization, and attention to detail.