Head of Admin at Brit Property Nigeria

Some key responsibilities are but are not limited to the following;

Business Management:

• Develop and implement strategic plans for the business management function to align with organizational goals.
• Oversee day-to-day business operations, including resource allocation, budget management, and performance tracking.
• Collaborate with department heads to drive cross-functional initiatives and optimize workflows.

Office Management:

• Supervise office facilities and services to create a conducive and efficient work environment.
• Implement policies and procedures that enhance workplace productivity and employee satisfaction.
• Effectively coordinate communication and synergy in all branches of the organization.
• Manage office resources, including space utilization, supplies, and equipment.

Procurement:

• Lead the procurement team in sourcing, negotiating, and contracting with suppliers to ensure cost-effective and high-quality purchases.
• Develop and enforce procurement policies and procedures to streamline processes and ensure compliance.
• Evaluate and select vendors based on performance, reliability, and cost-effectiveness.

Facility & Security Management:

• Oversee the maintenance and operation of company facilities, including buildings, equipment, and utilities.
• Develop and implement facility maintenance schedules and protocols to ensure a safe and functional work environment.
• Coordinate with vendors and contractors for facility repairs, renovations, and upgrades as needed.
• Implement security protocols and procedures to safeguard company assets, employees, and visitors.
• Coordinate with security personnel or service providers to maintain a secure work environment.
• Optimize office space utilization and layout to accommodate current and future business needs.
• Plan and coordinate office relocations or expansions as necessary.

Vendor Management:

• Develop and maintain relationships with key vendors to ensure the timely and reliable delivery of goods and services.
• Negotiate contracts and agreements with vendors to secure favourable terms and conditions.
• Monitor vendor performance and address any issues to ensure quality and adherence to contractual obligations.

Branch Expansion:

• Develop and implement strategic plan for opening new offices and expanding branch locations
• Conduct market research to identify potential locations, assess competition, and inform expansion decisions.
• Lead the process for site selection, negotiation and acquisition/rental for new office spaces.
• Source and manage relationships with vendors for service such as office supplies, furniture and equipment.
• Coordinate the set up and logistics of new branches, ensuring compliance with organizational standards.
• Ensure compliance with local regulations and legal requirements for new office openings.
• Collaborate with other department to ensure seamless integration of systems and services in new branches.

Strategic Planning:

• Develop and implement administrative policies and procedures to improve overall efficiency.
• Contribute to the strategic planning process, providing insights on administrative requirements and resource allocation.

Education and Work Experience

• Required: Bachelor\'s degree in Business Administration, Management, or a related field.
• 5 years experience in a similar role.
• Familiarity with the real estate industry is a plus.
• Proven experience in a leadership role overseeing administration, IT, business management, and procurement functions.
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal skills.
• Familiarity with the real estate industry is a plus.
• Bachelor\'s degree in Business, Marketing, or a related field. Master’s degree is a plus.

Competencies and Skills

• Excellent Communication Skills (Written and verbal) and good use of Microsoft tools.
• Excellent business writing skills and excellent planning and organizing skills.
• Ability to identify potential clients and close deals.
• Excellent negotiation skills.
• Interpersonal skills and the ability to manage people effectively.
• Excellent work ethics application.
• High level of initiative and a good team player.