Grants Coordinator at Norwegian Refugee Council (NRC)

f you are those people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate Grants Coordinator to join our team in Abuja.  The Grants Coordinator will support the Grants Manager in contributing to high-quality programme delivery through effective grant management processes across NRC’s operations in Nigeria. The role will work closely with budget holders to support donor compliance across the project portfolio, contribute to the development of high-quality and timely donor reports and external products, and support project revision processes and grant agreement negotiations as required. The Grants Coordinator will work with the Grants Manager on proposal development processes. In addition, the He or She will support the completion of key mandatory activities under NRC’s Project Cycle Management (PCM) framework and contribute to fostering a culture of accountability, learning, and high performance across the programme team.

Responsibilities

Generic responsibilities 

• Develop and maintain overview of all grants, donor requirements, compliance, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database - forthcoming). 
• Support in the coordination of development of donor applications and reports, as well as ensuring donor compliance and quality control. 
• Contribute to the development and revision of funding proposals, budgets and donor reports.  
• Be updated on donor priorities, trends and track and share relevant calls for proposals to the relevant teams. 
• Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations. 
• Contribute to continuously improving internal grant management systems. 
• Provide an internal helpdesk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing. 
• Coordinate the development and distribution of internal reports. 
• Contribute to PCM training and usage of the NRC PCM framework in the Country Office as delegated by the Grants Manager. 
• Support external donor audits. 
• Represent NRC towards relevant partners and donors as delegated. 
• Promote the rights of IDPs/returnees in line with the advocacy strategy. 
• Adherence to NRC policies, guidance and procedures and consideration of NRC global and regional strategies when executing functions related to this role. 

Specific responsibilities 

• Prepare reports for donors, partners, and government on program progress, ensuring all reporting requirements of donors are delivered on time and in a quality manner. 
• Ensure quality of program writing, including program activity plans, reports and informal updates. 
• Work with the Grants Manger to develop concept notes and donor proposals, and participate in writing them in close cooperation with relevant departments in NRC Nigeria. 
• Support in the development of generic concept notes, briefing notes and SITREPS to be used in donor meetings and visits. 
• Maintain program files and ensure copies of donor concept notes, proposals, contracts, and reports are correctly filed in the Filing Tree.
• Responsible for donor compliance of the respective grants and project cycle management processes for allocated projects. 
• Support in the development and implementation of grants-related trainings, including donor compliance and proposal and report writing. 
• Support in ensuring that all programme staff are aware of requirements and conditions of grant agreements and contracts, through the use of grant opening/mid/closing meetings and other methods. 
• Support in the maintenance of an accessible and well-organized filing system for storing all grant-specific files for all of NRC’s past and active grants and ensure that grant coordination systems and processes are successfully implemented. 
• Support in keeping the Grants Tracker updated.
• Support in ensuring all documentation required is ready and available for audits.

Qualifications

• Relevant University Degree or Higher Education, preferably international relations/development,   development studies, social sciences, or project management, 
• Minimum of 2 years of relevant experience in grants management in the humanitarian sector 
• Experience from working with humanitarian and development donors 
• Basic understanding of donor rules and regulations 
• Skills and experience in report and proposal writing 
• Strong communication, coordination and interpersonal skills 
• Excellent written and oral communication skills in English 
• Above average computer skills, with proficiency in Word, Excel, PowerPoint, Outlook