General Food Distribution (GFD) Officer at Damnaish Human Capacity Building Initiative (DHCBI)

Appointment Type: Full-Time Contract

Contract Duration: 10 Months

Location: Askira Uba

Number of persons: 1

Working Condition: 100% Field Location

General Description and Job Brief

The General Food Distribution (GFD) Officer will have overall responsibility for facilitating the implementation of all food distribution activities as well as supporting the VSLA implementation and related activities. He/she will ensure that all proposed objectives and targets concerning GFD are achieved effectively. The GFD Officer will be responsible for directly overseeing the reception of food commodities from our partner and the implementation of food distributions.  This will include supervising registration, crowd control and line monitor staff, taking full accountability for receiving and distributing commodities, ensuring each household receives appropriate entitlement (giving priority to vulnerable people groups), and ensuring that the distribution is implemented according to the standards and best practice.

Responsibilities

• Facilitate community mobilization, meetings and coordination of all distribution activities.
• Work closely with selected community committees/leaders to ensure accountability, fairness and transparency during the implementation of activities.
• Work closely with the Project Management Committee (PMC) and other community structures/stakeholders on distribution activity plans.
• Gather information and data on food distribution activities at the site level through surveys, assessments, regular post-distribution monitoring and field supervision visits to beneficiary households where necessary.
• Ensure program activities are implemented according to approved guidelines.
• Mobilize and raise awareness about the organization, program objectives and activities to local authorities and the population, and act as a link between the organization and the beneficiaries at the program site and LGA level.
• Work closely with the project manager to achieve program objectives and targets.
• Oversee reception of food commodities from trucks, accounting and recording any differences between the number of units received per commodity against dispatched waybill.
• Support monitoring and evaluation, complaints and feedback, third-party partners monitoring and beneficiary feedback mechanisms.
• Perform a monthly inventory of distribution materials to ensure all materials are available and ready to use before the monthly cycle.
• Coordinate with community leaders to hire manual labour for off-loading trucks and/or preparing rations at the distribution site.
• Assist storekeeper in training hired labourers on proper unloading of commodities at the distribution site.
• Organize and assist in conducting post-distribution discussions with beneficiaries and community leaders after each distribution cycle
• Support the M&E and SCOPE Officers in overseeing the beneficiary’s registration database, ensuring that each registration record is comprehensive through the development of cross-checking mechanisms.
• Assist Project Manager in coordinating the reception of commodities and monthly physical inventory.
• Oversee the reception of food commodities, accounting for the number of units received against the dispatch waybill.
• Ensure the commodities are neatly stored in the warehouse.
• Ensure the commodity tracking paperwork is being completed by the GFD Assistants, including stack cards, warehouse ledgers, etc.
• Support Storekeeper in post-distribution monitoring of physical inventories.
• Support in thematic surveys needs assessment and data collection for GFD and livelihood-related research.
• Support the M&E team in the collation and analysis of beneficiary data.
• Coordinate closely with the FSL Manager to ensure that cross-LGA programs are being implemented in synergy.
• Sensitize beneficiaries on available feedback mechanisms and maintain an open line of communication with them to obtain feedback and complaints with regard to the existing GFD implementation.
• Ensure most vulnerable people are identified and prioritized for assistance during program registration and activities implementation.
• Supervise Food Distribution Assistants.
• Proactively plan and coordinate logistics and movements of staff from and to different operational areas.

Coordination:

• Develop lines of communication and close collaboration with WFP, team members, and other stakeholders as well as contribute to a coordinated humanitarian response.
• Liaise with the Logistics to ensure that the food commodities required for the activities are available in a timely manner. Complete and keep records of the necessary paperwork
• Represent DHCBI at external stakeholder meetings in coordination with FSL Manager.
• Coordinate field activities with other DHCBI teams.
• Participate in regular internal and external Food Security coordination meetings for the program at Camp, Host Community, LGA and state levels as necessary.
• Ensure maximum visibility of the organization amongst the Government of Nigeria, and the NGO/UN community.
• Maintain open lines of communication with all field staff and service departments.

Reporting:

• Produce GFD updates including in-field visit reports.
• Organize and prepare regular GFD reports.
• Contribute to program weekly/monthly reports including plans and facilitation of community awareness sessions on GFD.
• Support and coordinate with the M&E Officers for surveys, post-distribution and other program monitoring activities.
• Support program teams to ensure M&E aspects of the GFD activities and learning experiences are captured.

Miscellaneous:

• Perform other relevant duties as assigned by the FSL Manager.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within DHCBI and amongst beneficiaries.

Compliance & Ethics:

• Promote and encourage a culture of compliance and ethics throughout DHCBI. As applicable to the position, maintains a clear understanding of WFP and DHCBI compliance and ethics standards as well as adhering to those standards. Conduct work with the highest level of integrity.

Requirements

• University Degree or Minimum of Higher National Diploma in FSL-related studies like Agriculture / Agricultural Economics, Development Studies, Economics, Business Administration, Natural Resource Management, Disaster Risk Management or other closely related fields.
• Minimum of two (2) years’ work experience in humanitarian or development contexts, food assistance, nutrition or livelihood programs with at least 1 year in conflict/insecure contexts.
• Experience in community participatory methodologies.
• Excellent communication skills and experience in report writing.
• Capacity and willingness to base at DHCBI field locations.
• Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions.
• Very good interpersonal skills, particularly in networking, and working with communities, local civil society and local authorities.
• Previous experience in using and adapting community-led approaches.
• Good understanding and knowledge in the application of do-no-harm, conflict sensitivity principles and DHCBI standards and ethics for protection work.
• Good understanding of protection concerns, including GBV issues in displacement, human rights, and international humanitarian law.
• Proven analytical skills.
• Demonstrated understanding of and ability to maintain confidentiality and respect for beneficiaries.
• Knowledge and experience with community outreach and mobilization.
• Positive and professional attitude, including the ability to lead and work well in a team setting.
• Strong ability to organize work, meet deadlines, coordinate multiple tasks, and maintain attention to detail.
• Understanding of monitoring processes, learning, adaptation and evaluation.
• Fluent in English, Hausa and other local languages.
• Experience in working in north-eastern Nigeria, preferably Borno State.
• Commitment to humanitarian principles and action, and to DHCBI’s mission, values and policies
• Excellent computer knowledge and skills in using Microsoft Office and Google Workspace.

Gender Equality Commitments

• Foster an environment that supports the values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Respect beneficiaries’ women, men, and children (boys and girls) regardless of gender, sexual orientation, disability, religion, race, colour, ancestry, national origin, age, or marital status.
• Value and respect all cultures.

NOTE:

• DHCBI do not solicit fee from interested jobseekers. Please note that DHCBI will not request any monetary payments from applicants at any stage of the recruitment process.
• DHCBI is an Equal Opportunity Employer. DHCBI considers all applicants on the basis of merit without prejudice to race, sexual orientation, religion, disability, age, colour, national origin, marital status, or veteran status.
• We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence.