Front Office Manager at Structured Energy Systems Limited

We are hiring for the role of a Front Office Manager who will oversee the management of the company’s facility, and administrative and clerical duties.

Pay:  ₦200,000.00 -  ₦250,000.00 per month

Job Description

• Greet and direct all visitors, including vendors, client’s job candidates and customer.
• Manage and inspect the office building.
• Receive and screen all incoming calls.
• Maintenance of project files, documents, correspondence, and communications.
• Maintenance of staff attendance and punctuality.
• Documentation control.
• Assist other departments on any tasks assigned.
• Make provision for and take stock count of office supplies and replacement supplies.
• Handle special administrative projects, as well as overflow work from department such as word processing, data entry and internet research tasks.
• Ensure completion of paperwork, sign-in and security procedures.
• Adhere to procedures relating the proper use and care of equipment and materials for which the role has responsibility.
• Handle repairs and maintenance of office facilities and equipment.
• Observe, rectify, and keep records of office repairs and maintenance.
• Obtain quotes, negotiate pricing with artisans for repairs, supplies and all maintenance jobs.
• Drafting of internal memos when required.
• Receive letters, packages, etc. and distribute them to the appropriate designation.
• Assist with preparation of monthly/annual admin budget with Finance/accounts team and follow up with payments.
• Manage and disburse petty cash upon request.
• Manage records of all utility bills, vendor information and payment information.
• Monitoring and maintaining of all company vehicles, car insurance policies, road taxes, licenses, and other vehicle documents.
• Notify finance of all bills due for payments.
• Supervise office assistants, security personnel and drivers and ensure they carry out their duties.
• Supervise support staff. (Drivers, Office assistants, Security Officer)
• Prepare weekly and monthly report for management use.