Front Desk Officer at a Reputable Oil & Gas Company

Salary: ₦150,000

Job Summary:

Our client, a reputable company in the oil and gas sector, is seeking a well-groomed and professional Front Desk Officer to serve as the first point of contact for clients, visitors, and employees. The ideal candidate must have strong administrative and organizational skills, be proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), and be able to manage scheduling, meetings, and office coordination efficiently.

Key Responsibilities:

Reception & Customer Service     

• Greet and welcome visitors with a professional and friendly demeanor.
• Answer, screen, and direct phone calls to the appropriate departments.
• Maintain a tidy and organized reception area.
• Handle incoming and outgoing correspondence, including emails and packages.

Administrative Duties

• Perform general administrative and clerical tasks, including data entry and filing.
• Ensure office supplies are stocked and request replenishments when necessary.
• Maintain records, logs, and ensure proper documentation of office activities.
• Assist in managing company correspondence, including emails and memos.

Scheduling & Calendar Management

• Schedule meetings, appointments, and manage calendars efficiently using tools like Calendly.
• Send meeting invites and reminders, ensuring proper coordination.
• Assist in organizing internal and external events.

Presentation & Communication

• Prepare and edit documents, reports, and presentations using Microsoft PowerPoint, Word, and Excel.
• Communicate professionally with clients, vendors, and business partners.
• Provide necessary support for executive and managerial staff.

Security & Compliance

• Ensure visitor logs and access records are maintained securely.
• Must be willing to provide police clearance for criminal records verification.

Key Requirements:

• Must be female and well-groomed, with a professional and polished appearance.
• Minimum of 2 years’ experience in a front desk, customer service, or administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to use Calendly for scheduling and appointment setting.
• Strong presentation and organizational skills.
• Excellent verbal and written communication skills.
• Ability to multitask and work in a fast-paced environment.
• High level of professionalism, discretion, and attention to detail.
• Must be willing to provide police clearance for criminal records verification